Making The SACS Self-Study Electronic
Director of Institutional Research
June 4, 2001
Share steps taken to use technology to facilitate Self-Study
What do we do to prepare for the next Self-Study?
JMU’s new Web-based Planning Database
Created a MS Access™ database of all “must statements” from SACS Criteria for Accreditation
Improved search and reporting capabilities
Many documents provided electronically
Online SACS library as well as physical library
Fully-searchable from anywhere
Shared common drive—SACS Drive
Second draft and final documents will be put onto the Web
Internal comments about second draft collected via the web
Visiting Team view capabilities
Library and electronic documents
CD of information to be sent
Prepare the campus
Collect the data
Organize and train the internal teams
Write the reports
Prepare for and host Visiting Team
JMU Self-Study Web Site
Available to the entire world
Links to SACS
Criteria for Accreditation
Leadership and team members
Online Web-based library catalog
Conducted online with Inquisite and MS Access
Paper/pencil survey results entered the same way
SAS and Inquisite used
Breakouts by strata predetermined
Information for 2
draft of report
Distribution of results through online SACS database
The Searchable Database
ASP (Active Server Pages)
Windows 2000 Server
Date Added to Database
Opening Screen Options
Search By Section
Online Planning Database
Getting ready for the new SACS Criteria
My brain is like a 486
Being prepared for continual planning, evaluation, and reporting
How do we do this?
One way is to build a planning database
JMU has 29 Defining Characteristics that describe what we will be like in 2008. Three Characteristics relate to planning.
12. The university will follow a planning process that emphasizes accountability and ties resource allocation and initiatives to the concepts of institutional effectiveness
13. The university, through its planning process, will clearly align aspirations, wills and resources to achieve its goals
14. The university will involve the entire campus community in a well-defined, consistently-used and commonly-understood process for planning and decision-making
1998-99: Centennial Commission recommends strong, integrated planning process.
1999-00: JMU Mission Statement revised and Defining Characteristics developed.
1999-00: Planning objectives developed and placed on IE web site.
Summer 2000 – May 2001: Web-based Phase I developed and implemented.
June 30, 2001: 2001–02 objectives completed.
August 1, 2001: 2000-01 accomplishments.
December 2001: Phase II implemented.
Planning Web Site
https://planning.jmu.edu (Not live to non-JMU individuals)
Planning Database Home
Planning Database Fields
If you would like copies of the ASP and MS Access files for the online library, send us your email address and institution name.
This presentation can be accessed on Friday at http://www.JMU.edu/instresrch
My email address: dohertfj@JMU.edu