Notes

Outline

Closing The Loop Electronically: A Web-Based Planning And Evaluation System SACS Annual Meeting December 11, 2001 New Orleans, LA Dr. Frank J. Doherty Ms. Tina Grace

Purpose Demonstrate how the Web can be used to integrate: Institutional planning Evaluation/assessment Collaboration Reporting Use of results for program improvement

Criteria For Accreditation “It (COC) does, however, expect each member institution to develop a broad-based system to determine institutional effectiveness appropriate to its own context and purpose, to use the purpose statement as the foundation of planning and evaluation, to employ a variety of assessment methods, and to demonstrate use of the results of the planning and evaluation process for the improvement of both educational programs and support activities. Educational quality will be judged finally by how effectively the institution achieves its established goals.” Criteria  for Accreditation, Section III, 1998

Begin With The End In Mind1 Create an institutional memory Prepare for anticipated 2008 report of accomplishments of JMU’s Mission and Defining Characteristics Prepare for next SACS reaccredidation

JMU’s Mission & Defining Characteristics Mission: We are committed to preparing students to be educated and enlightened citizens who will lead productive and meaningful lives. Defining Characteristics That Relate To Planning: 12. The university will follow a planning process that emphasizes accountability and ties resource allocation and initiatives to the concepts of institutional effectiveness 13. The university, through its planning process, will clearly align aspirations, wills and resources to achieve its goals 14. The university will involve the entire campus community in a well-defined, consistently-used and commonly-understood process for planning and decision-making

Timeline 1990-91 – 2000-01 JMU has paper-based master plans. 1998-99 – Centennial Commission recommends strong, integrated planning process. 1999-00 – JMU Mission Statement revised and Defining Characteristics developed. 1999-00 – Planning objectives developed and placed on IE web site. Summer 2000 – Development of planning database web site begins.

Timeline Fall 2000 – Further development and review by senior administration (January). May 2001 – Phase I planning database web site functional. May – October, 2001 -- Training and implementation. June 30, 2001 – 2002 objectives completed. October 1, 2001 – IT assumes responsibility for system. November 2001 – Three-year development cycle adopted.

Planning Flowchart

Planning Web Site

Value Added

Demonstration https://planning.jmu.edu

Planning Database Home

Create/Edit—Responsibility

Create/Edit—Links

Create Edit—Links

Create/Edit—Objective

Create/Edit—Expected Change

Create/Edit--Accomplishments

Create/Edit—Summary

Specify Access

Send Objective

Archive/Retrieve

Display Options

Manage System

Search/Report

Search Report

Additional Information All slides available at: http://www.jmu.edu/instresrch/oirpresent.htm Frank Doherty - DOHERTFJ@JMU.EDU Tina Grace - GRACETM@JMU.EDU (540) 568-6830 This software may be available to the higher education community for free.