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Below are some of the most common functions in PositionLink to get you started in the system. It is highly recommended that you attend PositionLink Training provided by the Training and Development Department. You may also contact Workforce Management for one-on-one assistance at any time.

How do I access/view my employees' EWPs?
Access to position descriptions is based on your User Type (i.e. Reviewer, Dept. User PL, etc.) and the Department Org. Codes the positions are under. If that information is correct when your account is approved, you should have access to the correct position descriptions in your area. To view current EWPs:

  • From the toolbar on the left side of your screen, click on Search Current Positions.
  • Search for your position using the search feature.
  • Click on View Summary. The current EWP will appear in a window for you to view only.
Hint: If you are not sure which positions you would like to view, in the search feature just click on 'Search' and all the positions that report to you should appear. You may now choose the one you want by selecting View Summary.

How do I update a current position on the EWP?

  • From the toolbar on the left side of your screen, click on Create/Update.
  • Click on Update or Reclassify Position.
  • Search for your position using the search feature.
  • Click on Start Action in the position box under the working title.
  • Now open each tab to update information by clicking on Continue to Next Page at the bottom.
  • When complete, click on Preview EWP at the bottom.
  • Choose the appropriate destination and then click Continue and then Confirm.

We have a brand new position in the department. How do I start a new EWP?
Before a new position description is created in PositionLink, you must first contact Workforce Management to ensure that all the necessary documentation and verifications are completed. Workforce Management will assist in the classification of the position, enter it into the PeopleSoft system and will let you know when to establish the new EWP in PositionLink. To create a new position description:

  • From the toolbar on the left side of your screen, click on Create/Update.
  • Click on Establish Position/Classify Position.
  • Search for the Role Title by using the Role title search feature.
  • Choose Select Title and Continue under the Role Title.
  • Now enter information in each tab by clicking on Continue to Next Page at the bottom.
  • When complete, click on Preview EWP at the bottom.
  • Choose the appropriate destination and then click Continue and then Confirm.

I've filled a vacant position. How do I connect the new employee to the current EWP for that position?
Once you've filled a vacant position in your department and have sent the required hiring paperwork to Human Resources, HR will add the employee to the position after Payroll adds the new employee into the PeopleSoft system. You may call HR at 568-3597 for any questions regarding this procedure.

How Do I Print the EWP?
Currently, there are two ways to print the position description part of the EWP:

  • One option is by selecting Search Current Positions; View Summary; and then print using your browser print button.
  • The second option is by selecting Create/Update; Update or Reclassify Position; Preview EWP (on the bottom of the page); and then click the Printer-Friendly Version at the top.
  • Please make sure you click Cancel after you print.