A-to-Z Index

October HR Update

41st Annual Service Awards to Honor JMU Employees

On Thursday, October 17, we will honor 208 employees and 55 retirees for their dedication, longevity and service at JMU during the 41st Annual Service Awards luncheon in the Festival Conference and Student Center Ballroom. You may preview this year’s list of award recipients at the Staff Awards website. Please join us in congratulating your co-workers for their hard work and dedicated service to JMU! The awards ceremony for instructional faculty will be held February 7, 2014.

HR Announces Salary Increase for Classified Employees

Human Resources is pleased to announce that as a supplement to the July salary increases, the university is providing an additional 1% In-Band Adjustment (IBA) for eligible classified staff to compensate for salary inequities. The 1% IBA comes on the heels of a 2% salary increase for qualified employees and a $65 per year of service increase that went into effect last July 25. Because of careful planning by senior management and recommendations from the Compensation Task Force, the university allocated more money to fund IBA’s this fall.

To be eligible for the 1% IBA, classified employees must have finished their probationary period by November 9, 2013 and must have a 2013 performance evaluation on file with a rating of ‘Contributor’ or ‘Extraordinary Contributor'. Employees who have received more than a 9% In-Band Adjustment since June 25, 2013 are not eligible for the increase.

For complete details on the salary increase, read the ‘frequently asked questions’ on the Human Resources homepage, or contact your HR Consultant.

Commonwealth of Virginia Flu Shot Program – It’s Free!

Free flu shots are available again this year to state health insurance plan members at pharmacies participating in their health plan’s network. COVA Care, COVA HDHP and COVA HealthAware members also may receive flu shots at no cost from network physician’s offices and other providers. 

Visit the DHRM website at www.dhrm.virginia.gov  to find participating providers and Pharmacy Flu Shot Program questions and answers for each plan. Plan members should call ahead to confirm that the pharmacy is participating in the program and that flu shots are available. An appointment may be required. 

Classified Employee Leave

Autumn has arrived and the holiday season is fast approaching. Now is a good time to review your leave balances and use any leave time by January 9, 2014 that would be above your maximum carry over limit.

As a reminder, you must work or be on approved leave the day before and the day after a holiday to receive holiday pay. Please review your leave balances in the event you are close to using all your leave.

Leave questions may be directed to Dianna Banks, 540-568-3974, banks2dl@jmu.edu.

2014 University Holidays

  • Employee Personal Day (taken between January 10 – January 9 in full 8-hour increment)
  • January 1 (New Year’s Day)
  • January 2*
  • January 3*
  • January 20 (Martin Luther King, Jr. Day)
  • May 26 (Memorial Day)
  • July 4 (Independence Day)
  • November 27 – 28 (Thanksgiving Holiday)
  • December 24 – 31 (Christmas Holiday)

*The Virginia Department of Human Resource Management (DHRM) has confirmed there are 16 additional hours of holiday pay for 2014 which the governor has approved. JMU will observe those 16 additional hours on January 2 and January 3, 2014.

Election Day and Using Leave Appropriately

Election Day for Virginia’s statewide general elections is Tuesday, November 5, 2013. As employees exercise their right to vote there are a few rules to keep in mind.

Employees who serve as Officers of Election shall be allowed to use up to eight hours of Civil and Work-Related Leave on Election Day. As with all leave, supervisory approval is required.

Neither Civil and Work-Related Leave, nor School Assistance & Volunteer Service Leave can be used by employees who wish to volunteer on Election Day in another capacity (e.g., poll workers not certified as Officers of Election, political workers, etc.). These activities are considered political activities, not community services as defined in the Virginia Department of Human Resource Management (DHRM) Policy 4.05-Civil and Work-Related Leave. 

Staffing may present some challenges on this day, so supervisors may want to consider these ideas:

  • Encourage employees to vote before work, after work, or during their lunch breaks, and to coordinate their schedules with supervisors and co-workers.
  • Advise employees that late arrivals and requests for early departures or extended lunch breaks will require the use of personal leave. Annual, family personal, overtime, or compensatory leave may be used for this purpose.
  • Consider adjusting the schedules of non-exempt employees as an alternative to using leave.

Supervisors should make a concerted and equitable effort to approve requests for leave.

Open Enrollment Period for Optional Retirement Plans

Participants in the Optional Retirement Plan for Higher Education (ORPHE) may change providers during Open Enrollment between October 1 and October 31.

The two providers available are Fidelity Investments and TIAA-CREF. Administrative and investment fees vary between the two providers. Participants should read the Open Enrollment Notice to Participants for more detailed information.

Participants can change their provider by completing the Provider Change Form and sending it to Human Resources, MSC 7009. An enrollment form and beneficiary form also must be completed unless there is an existing ORPHE account with the provider. Changes will be effective for ORPHE contributions sent to the new provider on or after January 1, 2014.

Wellness Program for You

CommonHealth is the employee wellness program for the Commonwealth of Virginia. Timely topics cover a variety of health and wellness subjects and are presented in a variety of formats - including onsite programs and video presentations – that make it easy to participate. Not only are the programs educational and fun, they help you stay fit and healthy.

CommonHealth offers these additional wellness programs:

  • Stress Management Sessions
  • Weight Watchers Reimbursement
  • The Compass Newsletter
  • Fitness Center Discounts
  • Annual Wellness Events like walking and weight loss challenges
  • A full library of past programs complete with all educational materials
  • An interactive website with health quizzes and wellness tools for you and your family

Employees across the state have improved the quality of their lives through CommonHealth, and you can too! See your agency CommonHealth Coordinator, Tara Roe, 540-568-5533, roetb@jmu.edu, for more information, and be sure to check out the web at www.commonhealth.virginia.gov.

JMU Job Shadow Day is This Friday

On Friday, October 18 approximately 200 eighth graders from Harrisonburg and Rockingham County public and private schools will spend the morning away from their classrooms and perhaps for the first time, take a glimpse at college life and work. For the sixth year, JMU employees will open their departments or volunteer as chaperones to provide area youth a unique opportunity to observe what they do on a daily basis. JMU’s Human Resources office would like to extend a very big THANK YOU to the departments and employees whose time and effort will make this year’s JMU Job Shadow Day another enlightening and fun event for area youth.

These Five Slides Could Save Your Life

Visit the Department of Risk Management’s website to view a short, very informative Seasonal Safety Advisory PowerPoint which features timely tips on issues we all are dealing with this time of year:

  • Glare Blindness
  • Deer Collision
  • Hydration

Promoting Positivity

Picture a substance abuse prevention toolbox available to JMU students. Some of the tools in that toolbox are alcohol-free university events and programming.  

In addition to arts, athletics, and student organizations, JMU provides students a ton of alcohol-free things to do through University Recreation (UREC) and University Unions, its Office of Student Activities and Involvement, and the University Program Board (UPB).

Why is this important to you? Increasing awareness among faculty and staff about the substance abuse prevention tools and resources available for students can help in two ways.

  • Increase awareness in the community about JMU’s substance abuse prevention efforts for its students
  • Empower faculty and staff to be involved and serve as points of access for students in need of referral

Please bookmark jmu.edu/toolbox to see more substance abuse prevention tools and resources available to students. Download and print a toolbox reference sheet to keep handy. Save the date for the next Here to Help training on January 31. And contact the University Health Center’s Substance Abuse Prevention (SAP) office at uhcsap@jmu.edu or 540-568-3317 for more information.

Most Recently Revised JMU Policies

1103-Responding to External Requests for Information
-Performance Evaluation of Administrative & Professional Faculty
-Reimbursement for Work-Related Education or Training from an External Source

A Snapshot of Upcoming Training Sessions Offered by
JMU Training and Development

Clear as Mud
Clown: Accepting Differences
DISC III: The Representative Patterns
JMU JobLink
Myers-Briggs Type Indicator (MBTI) Type Dynamics
Optional Retirement Participants-What to Expect When You Retire
Saving for a Rainy Day-Taking Advantage of Savings Opportunities
Workplace Substance Abuse Management for Supervisors

For additional information or to arrange customized sessions for your department, please contact Suzanne Vance, Training Coordinator, 540-568-4101, vancesn@jmu.edu.