A-to-Z Index


May HR Update 

Open Enrollment Ends May 24

This year’s Open Enrollment period (May 1 – May 24) presents significant changes to health insurance and flexible benefits. See ‘Announcements’ on HR’s website http://www.jmu.edu/humanresources/ for detailed information.

Benefits Team Changes Effective June 25

Tara Roe, 540-568-5533, joins the benefits team as HR’s Benefits Compliance Coordinator. Tara currently works at the Center for Children and Adolescents in Staunton.
Kristi Moon, moonkd@jmu.edu, 540-568-3728, moves to the benefits team as a Data Management Coordinator.
Michelle Chase, chasepm@jmu.edu, 540-568-3593, moves to the benefits team as a Business Process Specialist.

Julie Byers, Benefits Administrator, byersje@jmu.edu, 540-568-3976
Dianna Jarrell, Absence Programs and ADA Coordinator, jarreldl@jmu.edu, 540-568-3974
Becky Sanford, Worker’s Compensation and VSDP Coordinator, sanforrj@jmu.edu, 540-568-2358

Wanda Layman retires and departs JMU Friday, May 24.
Diane Ricketson retired and departed JMU Thursday, May 16.

Affordable Care Act Influences Wage Policy

The Commonwealth of Virginia has adopted a provision in the 2013 Appropriation Act that limits all state wage employees to working no more than 29 hours per week, on average, over the course of 12 months (52 weeks). According to the Department of Human Resource Management (DHRM), the amendment is necessary to ensure compliance with the Patient Protection and Affordable Care Act (PPACA), commonly called the Affordable Care Act, for which a majority of the law takes effect in 2014. As indicated by DHRM, the state health plan currently does not permit participation by wage employees.

Under the Affordable Care Act, employers must identify a “look back” period (measurement period) in order to determine which employees will meet the Act’s definition of “full-time employee”, and must be offered healthcare coverage in order to avoid significant tax penalties. The Commonwealth of Virginia has determined the time period to be May 1 through April 30 of the following year.

Therefore, effective May 1, 2013, all wage employee work hours must be counted on the basis of the 12-month period beginning May 1 through April 30 for both the 29 hour per week average and the maximum 1500-hour limit. In addition:

  1. Effective May 1, 2013, current wage hours will be reset to “0” regardless of how many hours worked since the hire date or anniversary date.
  2. Wage employees’ hire dates will no longer be used to calculate hours worked towards the annual limit.
  3. JMU is not authorized to grant exceptions to the 1500-hour maximum. No exceptions will be approved.

In order to assist supervisors with managing the 29 hour wage average during the measurement period, Human Resources will provide the cumulative, weekly average for wage hours worked year-to-date through the most recent pay period. Information will be sent to supervisors beginning June 2013.

Visit HR's website for the list of Frequently Asked Questions regarding the 29 hour per week average and the maximum 1500-hour limit.

Please contact Human Resources at 540-568-3597 with any questions.

JMU Accounts Portal Being Replaced

Information Technology is replacing the JMU Accounts Portal used for account activation, password changes and password resets. The Affiliate Form was changed to support the new account activation process. You are now required to provide an email address and a four-digit PIN number for affiliates; however, this information will not be used until the new account activation process is implemented sometime this year.

Removal of System Access upon Employee Transfer or Termination

Supervisors are required to request removal of all system access via an IS Access Request when an employee transfers out of a department or terminates employment with JMU. Click here to access the form required to delete access to the HR system and other IS systems. Please submit a form for each system in which the employee has access.

For more information concerning system access, please see the following policies:

1204 Information Security
1205 University Data Stewardship
1207 Appropriate Use of Information Technology Resources

Test Your Knowledge – Wage Employment

Q: Who is responsible for planning, scheduling and tracking the wage employee’s hours?

  1. The supervisor
  2. The employee
  3. Both the supervisor and the employee
  4. None of the above

A: 3 is correct.

The supervisor and the employee are responsible for planning, scheduling and tracking wage hours. In addition, HR will send wage reports via email to supervisors of wage employees to assist with monitoring the average of 29 hours per week. The initial report will be sent in June.

Promoting Positivity and Substance Abuse Prevention

Picture a substance abuse prevention toolbox available to JMU students. One of the tools in that toolbox is curriculum infusion – the process of integrating substance abuse prevention content into courses that are regularly offered across the curriculum. Contact the University Health Center’s Substance Abuse Prevention (SAP) office at healthctr@jmu.edu or 540-568-3317 for more information, and look for continued communications highlighting additional substance abuse prevention tools and resources that are in the SAP Toolbox.

A Snapshot of Upcoming Training Sessions Offered by
JMU Training and Development

Myers-Briggs Type Indicator (MBTI) Temperaments
It’s Okay to Be the Boss

Understanding and Using the Grievance Procedure

Information Session: Lessons from Penn State

Time Challenged

Difficult Conversations, Part 1

The Unified Team

Dealing with Distressed, Disruptive and Dangerous Students

For additional information or to arrange customized sessions for your department, please contact Suzanne Vance, Training Coordinator, vancesn@jmu.edu, 540-568-4101.