A-to-Z Index

March Update

Supervisory Role in Leave Management

The beginning of the leave year for classified employees is a great time for both supervisors and employees to review current vacation balances and to make plans for using those hours. Supervisors should be proactive in communicating with employees, especially those at the maximum accrual level, to start planning their vacation time for this year. Periodically reminding employees to schedule annual leave can avoid forfeiture of leave hours at the end of the leave year, January 9, 2012.

The chart below reflects the number of hours accrued each pay period and the maximum carry-over limits based on months of service.

of Service

Hours Accrued
per Pay Period

Hours Accrued
per Year

Carry-over Limits

Payment Limits

0-5 years

4 hours

96 hours
(12 days)

192 hours
(24 days)

192 hours
(24 days)

5-10 years

5 hours

120 hours
(15 days)

240 hours
(30 days)

240 hours
(30 days)

10-15 years

6 hours

144 hours
(18 days)

288 hours
(36 days)

288 hours
(36 days)

15-20 years

7 hours

168 hours
(21 days)

336 hours
(42 days)

288 hours
(36 days)

20-25 years

8 hours

192 hours
(24 days)

384 hours
(48 days)

336 hours
(42 days)

25+ years

9 hours

216 hours
(27 days)

432 hours
(54 days)

336 hours
(42 days)

If you have any questions or need assistance calculating vacation hours, please contact Krystal Smith, Benefits Leave Coordinator, at 8-3974 or smithkf@jmu.edu.

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Madison Awards 2011

In support of the Governor's Awards program, JMU has established Madison Awards in the following areas:

  • Career Achievement
  • Community Service and Volunteerism
  • Customer Service
  • Environmental Stewardship
  • Innovation
  • Teamwork
  • University "Star"
  • Workplace Safety

Please consider nominating faculty and staff members who deserve to be recognized for their hard work, commitment, and contribution in making James Madison University an outstanding community.

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Wondering Who to Call for HR Assistance? 

Wonder no more, for HR has created a Services We Provide list called Service Contacts with the name, phone number, and email address of the primary contact person for that service.

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Promoting Positivity

Supervisors beware!
Avoid these nine mistakes made by new, and sometimes old, supervisors:

  1. Seizing power and attempting to hold it
  2. Failing to solicit feedback
  3. Delegating without authority
  4. Reprimanding employees in the presence of others
  5. Supervising everyone the same way
  6. Keeping the interesting work for themselves
  7. Siding with team members
  8. Distancing themselves from direct reports
  9. Promoting an us vs. them attitude

Excerpts from Congratulations! You're the Supervisor, Now What?

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Test Your Knowledge

Question: A classified employee in your office has gone above and beyond while working on a special project. To reward the employee’s efforts, you would like to give him/her an extra day off. What should you do?

  1. Thank the employee for his/her hard work and tell them to take tomorrow off without submitting a     leave request. 
  2. Submit an Employee Recognition Nomination form to HR requesting that the employee be awarded an additional day of leave for his or her efforts.
  3. Thank the employee for his or her hard work and tell him/her to take a day off using Sick Leave.

2 is the correct answer.

First, thank the employee. Second, review JMU’s Employee Awards and Recognition information and access the Employee Recognition Nomination form for requesting up to five days (40 hours) of recognition leave per fiscal year. Submit this form to HR, and once approved, share specifics of the award with the employee.
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Free Faculty/Staff Training Sessions Offered by the JMU Training and Development Department

Tuesday, March 15
DiSC II: Knowledge & Application
9:00 AM - 11:30 AM, USB 102

Friday, March 18
Mentoring Basics
9:00 AM - 11:00 AM, USB 102

Wednesday, March 23
Understanding and Using the Grievance Procedure Mandatory for Supervisors of Classified Employees
9:00 AM – 11:00 AM, USB 102

Wednesday, March 23 and Wednesday, March 30
Hiring @ JMU  For Administrative Assistants and others with interest
1:00 PM – 5:00 PM, USB 102

Thursday, March 24
Recognizing and Managing Five Modes of Conflict
1:00 PM – 4:00 PM, USB 102

Tuesday, March 29
DiSC III: The Representative Patterns Open to employees who have completed a DiSC assessment
9:00 AM – 11:30 AM, USB 102

For additional information or to arrange customized sessions for your department, contact Suzanne Vance, Training Coordinator, at 8-4101 or vancesn@jmu.edu.