July HR Update Special Edition
2013 Classified Performance Evaluations
The annual performance evaluations for classified employees may be completed and submitted to HR anytime beginning July 1 through September 30, 2013. Ratings are contingent on continued performance for the duration of the performance cycle which officially ends October 24.
To ensure a complete and thoughtful evaluation of employee performance, supervisors should:
Important Dates to Remember
Performance Evaluation process starts:
- Employee completes a self-assessment and IPDP
- Supervisor prepares evaluation and meets with employee
- Supervisor submits the performance evaluation and IPDP to HR
- Performance evaluation and IPDP are submitted to HR by the last workday in September
All evaluations are due in HR by 5 p.m.
Last day an overall rating could be changed
New Performance Cycle begins
- Update the position description in PositionLink to reflect any changes to current job information, core responsibilities and measures.
- Provide employees with an opportunity for a self-evaluation.
- Ensure that employees update or create an Individual Professional Development Plan (IPDP) to submit along with the evaluation form.
- Schedule an evaluation meeting to provide open and honest feedback on the past year’s performance.
- Acknowledgement of Extraordinary Contribution or Notice of Improvement Needed forms must be attached to the Annual Performance Evaluation and received in Human Resources no later than September 30 for the employee to receive either of these overall ratings.
To ensure on-time submittal, departments with a high volume of evaluations may require supervisors to complete the process earlier than September 30.
Supervisors and employees should refer to the Performance Evaluation Process on the Human Resources website for links to applicable forms, policies, and process details. Additionally, supervisors may register for performance management training offered by Human Resources through Training & Development.
Changes Abound in Human Resources
In January, 2013 Human Resources’ new director, Diane Yerian, proposed a philosophical and organizational transformation of HR. The summer of 2013 has been devoted to fully defining and embracing HR’s mission, vision, and values as we seek new ways to excel in customer service and satisfaction.
HR’s newest organizational chart offers a glimpse of some of the recent additions and changes to structure and staffing.
Please note these key changes:
- Steve Hedrick will lead the newly-implemented Employee Relations and Workforce Services team. In the near future, every department will be served by an HR Consultant, who will work closely with employees and supervisors to provide a premium level of support and guidance.
- JMU will no longer have an Employee Ombudsperson for staff. As mentioned above, HR Consultants will assist both employees and their supervisors with relational issues, and Dr. Phillip DuBose will continue to serve faculty as their Ombudsperson.
- To meet the growing complexity of benefits administration, Julie Byers, newly appointed benefits team leader, has reassigned the duties of her expanded team and created service opportunities for new team members.
- Kristi Moon, a familiar person in HR but a new addition to the benefits team, has begun serving benefits customers.
We’d like to take this opportunity to introduce and welcome new HR employees:
- Scott Bailey offers significant experience with the HRMS and will continue to work with this system, as well as other HR business processes in his new Business Analyst role beginning July 22. Scott has been with JMU for more than 18 years. His most recent job was Application Development and Support in Information Services.
- Tara Roe, new benefits team member will provide expanded benefit generalist services and serve as HR’s Benefits Compliance Coordinator assisting employees as they acquire or lose insurance. Tara comes to us from the Commonwealth Center for Children and Adolescents in Staunton, VA and brings over 10 years of HR experience to her team.
- Meghan Schaeffer will serve as Assistant to the Human Resources Director beginning July 22. She and her family are relocating to the Harrisonburg area from Salem, VA where she has been employed as an Office Services Supervisor for the Virginia Department of Health. Providing excellent customer service has been a key function throughout Meghan’s career.
We’re busy in HR looking for ways to provide excellent information, innovative service, assistance and care to you. Exciting changes are on the horizon for employee orientations and HR’s website – more to come!
Please contact Human Resources at (540) 568-6165 or email@example.com with questions you may have about our services and who now provides them.
Free Biometric Screening from August 1-October 31
In order to continue the premium reward reduction on your health insurance from January-June, 2014, you/your enrolled spouse must complete a biometric screening. The biometric screenings will start on August 1 and continue through October 31. All employees and non-Medicare retiree group participants who are enrolled in COVA Care, COVA HealthAware, or COVA HDHP health plan, their spouses and adult dependents are eligible for the screenings.
Another Chance to Earn Premium Rewards
Employees enrolled in COVA Care or COVA HealthAware who did not complete the Health Assessment during May can do so at www.myactivehealth.com/COVA and complete their biometric screening by October 31 to receive the six-month premium reward beginning January-June, 2014.
What is Included in the Biometric Screening?
Height Weight Blood Pressure
Waist Circumference Total Cholesterol Triglycerides
HDL LDL Glucose
Three Options to Get Your Biometric Screening
You may make an appointment or print a requisition form by visiting www.myactivehealth.com/COVA, logging in using your MyActiveHealth user name and password, and clicking on the link in the Welcome Message for biometric screening information. Choose one of the following:
- On-site agency screening: James Madison University will be a site location for the biometric screenings. There will be a drop-down list of agencies at the above-listed link. The following dates are available:
- August 1: Taylor Hall, Room 404, 9:00 a.m. – 2:50 p.m.
- August 13: University Services Building, Room 102, 9:00 a.m. – 2:50 p.m.
- August 28: Festival Conference & Student Center, Alleghany Room, 9:00 a.m. – 2:50 p.m.
- September 10: University Services Building, Room 102, 9:00 a.m. – 2:50 p.m.
- September 25: Festival Conference & Student Center, Alleghany Room, 9:00 a.m. – 2:50 p.m.
- October 10: Wine Price Building, Inspirations Room A & B, 9:00 a.m. – 2:50 p.m.
- Visit a LabCorp Patient Service Center: Print out the requisition form, and take it with you when you have your screening done. You will only get the free screening if this form is presented to LabCorp at the time of the screening.
- Submit a Physician Form: Download a physician form that pre-populated with your information. It can be completed by your physician if you had a biometric screening done on or after April 1, 2013. If you are unable to visit your physician, you may submit a completed form without your physician’s signature with one of the verifiable biometric/health screening results listed below with at least five of the nine measurements:
- Copy of lab results sheet from lab tests, or
- Copy of physician report with lab results report
If you do not have access to the Internet or need assistance, please contact 1-866-938-0349.
As a reminder, in order to continue the premium reward reduction January-June, 2014, you/your enrolled spouse must complete the biometric screening.
Promoting Positivity - Mindful Eating
By Veronica Jones, Health Educator, CommonHealth Liaison
Summertime is the perfect opportunity to spend time with family and friends. From vacations to reunions, picnics, baseball games, backyard barbeques and more, it can be difficult to be mindful about what and how much you are consuming. Learn about the principles of mindful eating to see how you may integrate them into your summer festivities and daily life.
From The Center for Mindful Eating (for a comprehensive list visit www.tcme.org):
- Mindfulness is deliberately paying attention, non-judgmentally.
- Mindfulness promotes balance, choice, wisdom and acceptance of what is.
- Choose to eat food that is both pleasing to you and nourishing to your body by using all your senses to explore, savor and taste.
- Acknowledge responses to food (what you like, dislike, or feel neutral about) without judgment.
- Learn to be aware of physical hunger and satiety cues to guide your decision to begin eating and to stop eatin.
Promoting Positivity - Substance Abuse Prevention
Picture a substance abuse prevention toolbox available to JMU students. One of the tools in that toolbox is syllabus planning around high-risk drinking periods.
The right column under the faculty tab on MyMadison encourages academic rigor in course planning around high-risk drinking periods in the academic year by complementing the list of high-risk dates with scheduled assignments and assessments.
Increasing awareness among faculty and staff about the substance abuse prevention tools and resources available for students can help in two ways:
- Increase awareness in the community about JMU’s substance abuse prevention efforts for its students
- Empower faculty and staff to be involved and serve as points of access for students in need of referral
Bookmark jmu.edu/toolbox. Contact the University Health Center’s Substance Abuse Prevention (SAP) office at firstname.lastname@example.org or 540-568-3317 for more information. Look for continued communications highlighting additional substance abuse prevention tools and resources that are in the SAP Toolbox.
A Snapshot of Upcoming Training Sessions Offered by JMU Training and Development
Individual Professional Development Plan (IPDP)
Performance Management Info Session for Supervisors of Classified Employees
For additional information or to arrange customized sessions for your department, please contact Suzanne Vance, Training Coordinator, email@example.com
, (540) 568-4101.