A-to-Z Index

HR Update Logo

November Update

New Wage 1500-Hour Information for Employees and Supervisors

December 2010 wage employees and direct supervisors of wage employees can access 1500-hour information via J-Ess and Manager Self Service respectively. Wage employees will have access to a link in J-Ess titled 1500-Hour Tracking where they can view their anniversary date, total hours worked in their anniversary year and total hours remaining in the anniversary year. Direct supervisors of wage employees can view the same information for their wage employees via a link available in Manager Self Service called 1500-Hour Tracking. More information will be made available closer to the rollout date. 


Bonus Time is Near

Please refer to Payroll Service’s Dollars and Sense article on page 2 of October’s HR Horizons for information about the 3% bonus approved by the General Assembly.

Timely Benefits Reminders

  • Free flu shots are available to state health plan participants at participating providers’ offices and pharmacies. Participating pharmacies, along with program details, are available on the Human Resources website. As a helpful reminder, please call ahead to make sure the flu vaccine is still available.
  • Beginning January 1, 2011, due to the Healthcare Reform Act, over the counter medications will no longer be a reimbursable expense for Medical Flexible Reimbursement Accounts. Stock up on eligible OTC items by December 31, 2010.
  • All classified employees should review their current vacation leave balance with their supervisor and plan to use hours that will exceed their maximum carry-over limit. Excess vacation hours must be used before January 10, 2011.
  • Detailed information about unscheduled campus closings is found in JMU Policy 1309  University Closings, Class Cancellations & Exam Postponements Due to Inclement Weather or Emergencies.
  • In order to be paid for JMU holidays, a classified employee must either work or be on paid leave the workday before and the workday after the holiday as per Department of Human Resource Management Holiday Policy 4.25. Taking unpaid leave the day before or the day after a holiday will result in unpaid holiday time. If you have questions regarding the Holiday policy, contact Krystal Smith, HR benefits representative, at 8-3974.

I Have an Employee who is Out Sick. What should I do?

If you have an employee who is off work for more than three days, please check with one of the following HR benefits representatives, Krystal Smith at 8-3974, Diane Ricketson at 8-5533 or Becky Sanford at 8-2358 to ensure the employee is getting the full benefits available to them. The employee may be eligible for Family Medical Leave (FMLA), sick leave or possibly the Virginia Sickness and Disability Program (VSDP).

Conflict Resolution Solutions Crossword Puzzle Contest Winners

Congratulations to Kathleen Campbell in Residence Life, Judy Marshall in Student Success and Nicki West in Outreach & Engagement, Dining Services meal voucher winners! 

Test Your Knowledge

Are wage employees eligible for FMLA?

Answer - Yes, if the following eligibility criteria is met:

  • employed by the state at least 12 months ; and
  • worked at least 1,250 hours during the 365-day period immediately preceding the leave;  and
  • the purpose of leave meets the definitions of FMLA and has been authorized by a medical professional.

Contact HR benefits representatives, Krystal Smith at 8-3974, Becky Sanford at 8-2358 or Diane Ricketson at 8-5533 for answers to your FMLA questions.  

Promoting Positivity

You’ve been told someone has experienced a death in their family. How might you express concern?

  • I heard that your ___________ passed away. I was told he/she had been ill for some time. This must still be a very difficult time for you.
  • I wanted to tell you how much I will miss your ____________. I met them at ___________ and found him/her to be a delightful person.
  • That must have been quite a shock for you since their passing was so unexpected.
  • I was so sad to hear about______________. You seemed to be very close, and I know you will feel a great sense of loss.
  • Please know that I am thinking of you during your time of loss.
  • May I offer my assistance? I will be happy to help anyway that I can.