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LEAVE BENEFITS

Important: Some of the benefits listed below are related to an employee's enrollment in the Virginia Sickness & Disability Program. Not all A&P faculty members are enrolled in this program and, therefore, do not qualify for some of the benefits listed here. Those not enrolled in the Virginia Sickness & Disability Program utilize peer coverage. Please contact a Benefits Specialist to determine which of the following benefits apply to you.

A&P Faculty Leave


A&P faculty must track A&P Faculty Leave taken using MyMadison, where employees can add or edit leave requests or view leave balances.

Full-time A&P faculty members receive 24 days (192 hours) of A&P Faculty Leave per fiscal year (July 1 – June 30), to be taken for any purpose with the approval of your supervisor. A&P faculty members may carryover up to 10 days (80 hours) of leave from one fiscal year to the next, not to exceed 34 days (272 hours). Those with contracts of less than 12-months or those hired during the academic year receive a prorated amount of leave. Upon leaving state service, A&P faculty with 10 or more years of state service are paid for unused leave. If you are a member of the Virginia Sickness & Disability program, you may also have sick and family/personal leave (see below).

Also see A&P Faculty Leave Frequently Asked Questions and Leave Types for Full-Time Faculty

Compensatory Leave


A&P faculty members are considered exempt from the overtime provisions of the federal Fair Labor Standards Act (FLSA), and are not eligible for compensatory leave, except for hours worked (up to eight hours) on a scheduled holiday or inclement weather day. 

Additional information may be found in DHRM Policy 3.10-Compensatory Leave or JMU Policy 1303-Provisions for Granting Overtime and Compensatory Leave.

Virginia Sickness and Disability Program (VSDP)


Under this program, employees are provided sick leave and family/personal leave each calendar year. This leave cannot be carried over from year to year. In the event of an extended illness or serious injury, VSDP also provides for short-term and long-term disability benefits at 100%, 80%, or 60% of the employee's salary, depending on the length of service. The following chart reflects the rates for sick leave and family/personal leave according to months of state service:

Sick Leave

Current Full-Time:

Months of State Service

Sick Leave Hours/Days

Less than 60

64 (8 workdays)

60 to 119

72 (9 workdays)

120 or more

80 (10 workdays)


New Full-Time:

Employment Begin Date

Sick Leave Hours/Days

January 10 - July 9

64 (8 workdays)

July 10 - January 9

40 (5 workdays)


Family/Personal Leave

Current Full-Time:

Months of State Service

Family/Personal Hours/Days

Less than 60

32 (4 workdays)

60 to 119

32 (4 workdays)

120 or more

40 (5 workdays)


New Full-Time:

Employment Begin Date

Family/Personal Hours/Days

January 10 - July 9

32 (4 workdays)

July 10 - January 9

16 (2 workdays)


Peer Coverage


Those A&P faculty members who are not enrolled in the VRS or VSDP utilize peer coverage. Peer coverage is the allowance for a faculty member to be absent from work and be paid during the absence, with the stipulation that his or her critical assignments and work will be completed by other employees. Peer coverage hours are not tracked through MyMadison and questions should be addressed to the faculty member’s department.

Family and Medical Leave (FMLA) JMU Policy 1308


Faculty members may be eligible for 12 workweeks of paid or unpaid leave for:

  • the birth and care of a newborn child within one year of birth
  • the legal placement of a child with the employee for adoption or foster care within one year of placement
  • the care of an immediate family member: child, spouse or parent with a serious health condition
  • the employee’s own serious health condition, including an on-the-job injury or occupational disease covered by Workers’ Compensation, which causes the employee to be unable to perform the essential functions of his or her job
  • a child, spouse or parent being on active duty or having been notified of an impending call or order to active duty in the Armed Forces. Leave may be used for any qualifying exigency (as defined by the Department of Labor) arising out of the service member’s current tour of active duty or because the service member is notified of an impending call to duty in support of a contingency operation.

Faculty members may be eligible for 26 workweeks of paid or unpaid leave during a single 12-month period to care for a covered service member with a serious injury or illness if the eligible employee is the service member’s spouse, son, daughter, parent, or next of kin.

Departments are responsible for notifying Human Resources of any faculty member’s request to use FMLA qualifying leave.

For complete information on FMLA, please contact a Benefits Specialist, benefits@jmu.edu, 540-568-3593, or refer to JMU Policy 1308.

Administrative Leave


Administrative leave may be granted to serve on a jury, appear in court as a witness under subpoena, or to attempt resolution of work-related problems. Administrative leave may also be taken when testing and/or interviewing for positions in other state agencies. Reasonable travel time may be included. If use of this leave for interviewing becomes excessive, it may be restricted. Advance approval and written verification is required for administrative leave.

Educational Leave


Educational leave may be provided at the discretion of the university. It is limited to 12 months and may be granted with full, partial, or no pay for the purpose of allowing employees time to further their education through a course of study related to their work or that of the university.

Leave of Absence


Employees may be granted a leave of absence with supervisor approval. Requests for leave with/without pay must be presented in writing to your supervisor. A leave without pay may not be granted for more than 12 calendar months, except for extended illness or injury, or for military active duty.

A leave of absence may be granted for:

  1. Educational leave (more than the allowable leave with pay)
  2. Military leave
  3. Medical
  4. Personal reasons

Military Leave


Members of a military unit, the National Guard, Naval Militia, or Armed Forces Reserves are entitled to 15 workdays of leave per federal fiscal year (October 1 to September 30) for federally-funded military duty. If the duty is fragmented, the employee is still entitled to 15 workdays of leave per federal fiscal year. A copy of the military orders or other official documentation must accompany the employee's request for military leave. If ordered to duty because of an emergency, the employee must supply supporting documentation upon return to work to verify the use of military leave.

University Holidays JMU Policy 1102


The University observes 12 paid holidays per year; however, due to the academic schedule, these holidays are set annually. They usually include:

New Year’s Day
Martin Luther King, Jr. Day
Memorial Day
Independence Day
Thanksgiving
The day after Thanksgiving
Christmas Day

The Governor or the President of the university may authorize additional time off. Any additional days granted, will be scheduled at that time.

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