Administrative & Professional Faculty Handbook: Attendance and Work Routine
ATTENDANCE AND WORK ROUTINE
Recording Time/Attendance
Full-time, non-exempt and exempt employees must report leave taken to Human Resources by using the Leave feature in MyMadison, where employees can add or edit leave requests and view balances.
Alternative Work Schedules JMU Policy 1310
In some instances, alternative work schedules may be necessary to provide effective services to the university community. When feasible, the university also tries to provide employees with a work schedule that is flexible enough to allow an opportunity to balance work and other responsibilities. Alternative work schedules must be approved by your supervisor and may include flextime, job sharing and less-than-12-month agreements.
Holidays JMU Policy 1102
The president of the university signs into effect each calendar year a schedule of official university holidays and pre-determined closings. The holiday schedule includes New Year's Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, and Thanksgiving. Pre-determined closings include a floating day for full-time JMU employees in lieu of Election Day as a holiday, the day after Thanksgiving, and a winter break. It may also include time for spring break and other appropriate holidays, up to the number set by the Commonwealth of Virginia as holidays for state employees. For a list of holidays during which the university will be closed, refer to the HR website.
To receive holiday pay, employees must either work or be on paid leave the workday before and the workday after the holiday, with the exception of a holiday that falls on the first day of a pay period. Employees that are scheduled to begin employment or return from leave on the first workday of a pay period (10th or 25th) and that day is also a holiday, the first day of the pay period will be considered the first day worked and the employee will be eligible to receive holiday pay.
Employees working on holidays/recognition leave days may receive pay or compensatory leave for the number of holiday hours proportionate to their work schedules, not to exceed eight hours.
Closings, Class Cancellations and Exam Postponements Due to Inclement Weather or Emergencies JMU Policy 1309
Decisions to close all non-essential university operations will be made by the Senior Vice President of Administration and Finance. When bad weather or another emergency situation causes the university to open late, close early or be closed for a full day, you will be compensated for the time off. Many employees are considered non-designated and are not required to work when the university is closed due to inclement weather or other emergency situations. However, to continue to provide services to students, some positions are considered designated and, as a condition of employment, must report to work when the university is officially closed due to inclement weather or during other emergency conditions.
Break Time for Nursing Mothers
In accordance with The Patient Protection and Affordable Care Act, which amended section 7 of the Fair Labor Standards Act (FLSA), James Madison University employees will be allowed reasonable, unpaid break time to express milk for a nursing child for up to one year after the child’s birth, each time such employee has need to express milk. A specific location will be provided, other than a bathroom, which is shielded from view and free from intrusion from co-workers and the public. JMU Policy 1341 – Break Time for Nursing Mothers.
