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February 2016

Holiday Reminder

Friday, March 11 is a university holiday.

Have You Seen the Missing Person Anywhere on Campus?

The Biggest Loser Campaign has been on a losing streak. Since the initial weigh-in on February 1st, participants have lost a total of 146 pounds, which would equate to the size of a person! The Biggest Loser Campaign is an initiative through JMU CommonHealth. For more information on CommonHealth or upcoming events, email

Employer Match Money

Hybrid plan members may elect to contribute an additional voluntary .5 - 4% of creditable compensation to the Hybrid 457 Deferred Compensation Plan. This is in addition to the 1% mandatory employee contribution to the defined contribution plan. Of the first 1% voluntary contributions you contribute, JMU matches 1%; any additional percentage up to 4% is matched by JMU at .50%. Every quarter, you are allowed to increase/decrease your voluntary deductions to the 457 deferred compensation plan. If you are interested in receiving employer match monies, visit the Hybrid Retirement Plan website and set up your deductions by March 15 to be effective the first quarter of this year, which begins April 1.

IRS 1095-C Form

The IRS 1095-C Form showing health coverage for calendar year 2015 will be mailed from the Department of Human Resource Management to state health plan participants’ home addresses beginning March 1, 2016. Form 1095C is an IRS form that provides information regarding health coverage for you and your dependents during calendar year 2015. The 1095C form is not needed to file your taxes and does not have to be attached to your return.

Trouble Remembering Your Security Question Responses When Logging In To MyMadison?
~Information Technology Series (Part II)

When you activated your JMU e-ID, you selected and provided answers to 5 security questions. These security questions and answers can be used to verify your identity when accessing and using certain functions in MyMadison. You may see one or more of your security questions presented as a challenge during certain sensitive functions (including resetting a forgotten e-ID password,) and you will need to respond by providing the related answer(s). Criminals sometimes try to acquire, change, or guess answers to security questions as a method to gain unauthorized access to accounts. So, protecting the answers to your security questions should be just as important as protecting your password. The key is choosing strong question and answer pairs and safeguarding them so that only you know the answers.

Here are a few options to consider:

  • Set security question and answer pairs that others cannot guess or research. Keep in mind that items such as birth year, hometown, pet’s name, best friend’s first name, etc. are easily discoverable with only few keystrokes (for example, through Facebook and other social media.)
  • If you have multiple accounts that use security questions, select different security question/answer pairs for each of your accounts. Using the same ones for multiple accounts may allow a criminal to compromise them all—particularly if the accounts relate to one another as alternate means of recovery.
  • Use long answers or passphrases that meet password complexity rules (for example, utilize uppercase and lowercase letters, numerals and special characters.)
  • Make up answers unrelated to the questions. Of course, this makes them harder to remember (which defeats the whole purpose). So, if necessary, write them down and keep them in a separate, secure place where no one else can find/access them.
  • Save your security answers/passphrases in a password manager. There are a number of good ones available to keep your security secrets safe.
  • Use the One Time Password (OTP) option in MyMadison as your only automated recovery option. Make your security question answers long and undecipherable with the thought you will never use them (and no one will ever be able to guess them.) HOWEVER, there is a risk in doing this. If you forget your e-ID password and do not have access to your cell phone or alternate email account to retrieve your OTP code, you will need to contact the IT Help Desk and provide other identity verification.
IT Training Publishes TechTips, Recommends Courses, and Lists eLearning Topics

Visit IT Training’s TechTips web page to view a summary of all prior issues with links to published content.

2016 IT Training Sessions are available for sign-up in MyMadison. When searching by course number, simply type IT and it will bring up all IT Training courses. The IT Training Monthly Calendar is available online (sign in to view it).

eLearning content exists to support instructor-led IT Training topics including an Excel Basic review, HRMS Employee Info, ListServ, and the AiM web app. Click a topic link on the eLearning page to view. Not all topics provide training credit, but if credit is available, simply complete the survey at the end of the session to receive credit in MyMadison. Course sessions may be repeated at any time.

February’s Training and Development Events

For additional information or to arrange customized sessions for your department, please contact Suzanne Vance, Training Coordinator at, or 540/568-4101.

Registration is Now Open for the 10th Annual Diversity Conference on March 16

Make plans to attend I am Diversity
Wednesday, March 16 8:00 a.m. to 4:00 p.m.
Festival Student & Conference Center and Rose Library
This year’s conference features over 25 sessions to choose from. Lunch will be provided. Participants can attend for the entire day or pick and choose just what fits into their schedule.

For more details or to register now:

JMU’s Training and Development website


JMU’s Office of Access and Inclusion website

~ Sponsored by The President’s Office

February’s Safety Topic

See the Office of Risk Management’s Monthly Safety Tips at

Join the conversation on FacebookTwitter @JMUJobs and HR’s LinkedIn Group

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