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Example Email Notification to File

Emails are sent to employees in positions designated to file prior to the February 1 filing deadline each year by JMU’s COI Agency Coordinator and by the Ethics Council.

January 2018

Subject: It’s Time to File Your February 2018 Conflict of Interest Disclosure

Please be advised that your position as a JMU and Commonwealth of Virginia employee, in accordance with the Code of Virginia State and Local Government Conflict of Interests Act, is designated as one that requires you to file a Statement of Economic Interests with the Virginia Conclict of Interest and Ethics Advisory Council.

This request for filing covers the period of January 1, 2017 – December 31, 2017.

An Individual User Guide for the Conflict of Interests Disclosure system may be found on the Council’s site.

NOTE: The deadline for filing is February1, 2018. You may not sign, date, or submit your disclosure form for your regular annual filing prior to January 1, 2018.

Please be aware that you may incur a civil penalty if you fail to file on or before February 1.

JMU’s COI Agency Coordinator

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