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Health Insurance
When can I make a change to my health insurance plan/coverage?
When is the open enrollment period?
If I make a change during open enrollment, when does the change become effective?
If I experience a life change, when does that change become effective?
How do I make changes during open enrollment or make a life event change?
How long after the birth or adoption of a child do I have to add them to my insurance?
How do I change my beneficiaries?
How long can a dependent child remain on my health insurance?

Leave
When and how much sick leave do I accrue?
Under the Virginia Sickness and Disability Plan (VSDP), when do I receive my allotment?
Can I take my personal day in less than 8 hour increments?
What happened to school leave?
What is Community Service Leave?
What is the "leave year"?
What is your personal day?
How do I know if I am required to report to work when the University is closed?

Workers' Compensation
What is Workers' Compensation?
What should I do if I get hurt while at work?
Can I be treated by my family doctor or PCP?
What if I only get a "small boo boo" and do not think I need medical treatment?. Do I still have to report it?
What happens after the claim is reported?
How does MCI decide if the claim is approved/denied?
How do I know if it is approved?
What happens if the doctor does not release me to work at full capacity?
Will I still be paid if I am not able to work at all?
Does Workers Compensation pay 100% while I am not able to work?
If I am injured on the job, can I go to my Primary Care Physician (PCP)?
If I am injured but do not choose to seek medical treatment, do I still need to complete an accident report?
How soon after an on-the-job injury must a First Report of Accident be completed?

Misc.
Where can I obtain notary public services?
Must I provide my Social Security Number?
How do I change my name?
What happens upon my separation from University employment?

Health Insurance

When can I make a change to my health insurance plan/coverage?
You may change your health insurance plan/coverage under the following circumstances: (1) During the open enrollment period you may change your plan and/or membership and (2) When you experience a life change, you may change your membership and coverage.

When is the open enrollment period?
Mid-April to mid-May each year.

If I make a change during open enrollment, when does the change become effective?
The change is effective July 1.

If I experience a life change, when does that change become effective?
The change must be made within 31 days of the life event, and the change would be effective the 1st of the following month after paperwork is complete. For example, if you got married April 7th you could add your spouse to your health insurance on May 1st by completing the paper work by April 30th. If you wait until May 6th, which would still be within your 31 days, it would take effect June 1st.

How do I make changes during open enrollment or make a life event change?
Call Human Resources at (540) 568-3970 or online through edirect.virginia.gov.

How long after the birth or adoption of a child do I have to add them to my insurance?
You have 31 calendar days from the event date to add a new dependent child to your health insurance.

How do I change my beneficiaries?
You must complete a beneficiary change form and have it notarized.

How long can a dependent child remain on my health insurance?
A dependent child may remain on an employees health insurance through the last day of the calendar year in which he/she turns 23 years old OR the end of the month in which the child marries or becomes self-supporting, whichever occurs first.

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Leave

When and how much sick leave do I accrue?
Five hours each pay period, credited at midnight on the 9th and the 24th of each month.

Under the Virginia Sickness and Disability Plan (VSDP), when do I receive my allotment?
Upon the first day of employment and then January 10th of each following year.

Can I take my personal day in less than 8 hour increments?
No, the full 8 hours must be used at one time.

What happened to school leave?
Rather than receiving 8 hours of School Leave each January, each classified employee will now receive 16 hours of Community Service leave.

What is Community Service Leave?
Replacing School Leave, the enhanced Community Service leave is granted for employees who wish to volunteer for community service organizations (including volunteering at a school). Classified employees are granted 16 hours, to be taken in increments as small as 15 minutes. Some examples of approved organizations would be volunteer rescue squads, volunteer fire departments, American Red Cross, and Habitat for Humanity. As with all leave, approval must be obtained from the supervisor.

What is the "leave year"?
Annual leave, sick leave, and school leave are calculated from January 10th of one year to January 9th of the following year.

What is your personal day?
An employee's personal day is considered one of the 12 holidays recognized by the Commonwealth of Virginia. The personal day is credited to an employee upon the first day of employment or on January 1st of each year and should be used by December 31st of each year.

How do I know if I am required to report to work when the University is closed?
Your supervisor should advise you whether you are a designated employee and required to report to work during official closings. You should consult with your supervisor if you have questions.

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Workers' Compensation

What is Workers' Compensation?
Workers' Compensation is a benefit for faculty members, classified staff, or hourly or student workers who are injured while performing their job.

What should I do if I get hurt while at work?
Tell your supervisor or Human Resources, who will get you the medical attention that you need, and will fill out the proper paperwork.

Can I be treated by my family doctor or PCP?
No, in order to be covered for a work-related injury/disease, you must select a physician from our panel. There are four facilities listed on our panel for you to choose from. You may risk losing your benefits if you are treated by another physician.

What if I only get a "small boo boo" and do not think I need medical treatment?. Do I still have to report it?
Yes, report all injuries, no matter how small.

What happens after the claim is reported?
The benefit coordinator from the insurance company, Managed Care Innovations, will investigate your claim to review how the injury occurred, gather medical information from the doctors, and approve/deny the claim.

How does MCI decide if the claim is approved/denied?
The benefit coordinator does an investigation by talking to you and the doctors, and anyone else who was involved, and then compares what they found with the law. The decision is then sent to another party for analysis to see if the law was followed when approving/denying the claim.

How do I know if it is approved?
You will receive a letter from Managed Care Innovations informing them of the decision.

What happens if the doctor does not release me to work at full capacity?
In most cases, we are able to accommodate the restrictions that are recommended by the physician. You, your supervisor, the panel physician and the Workers Compensation Coordinator will come up with a plan to get you back to work as soon as you are able, even if it is not a full capacity.

Will I still be paid if I am not able to work at all?
You will be paid, but your leave will be charged until we hear about the approval/denial of your claim. Once the claim is approved, you will be reimbursed leave time with the following exception: The first 7 days are considered a waiting period and will be charged to your leave, unless you are off for 21 days, then those days are given back to you if your claim is approved.

Does Workers Compensation pay 100% while I am not able to work?
No, Workers Compensation pays 66 2/3 of your average weekly wage, not 100% (after the waiting period).

If I am injured on the job, can I go to my Primary Care Physician (PCP)?
No. All treatment must be provided and coordinated by one of the approved Workers Compensation panel physicians.

If I am injured but do not choose to seek medical treatment, do I still need to complete an accident report?
YES.

How soon after an on-the-job injury must a First Report of Accident be completed?
The Employers First Report of Accident must be completed within twenty-four hours of the accident or injury and forwarded to Human Resources, MSC 7009.

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Misc.

Where can I obtain notary public services?
Human Resources has several employees who can notarize documents.

Must I provide my Social Security Number?
Upon employment, an individual must provide his/her Social Security Number for payroll purposes. Each employee is provided a separate employee identification number.

How do I change my name?
You must provide a copy of your new Social Security Card reflecting the name change to Human Resources before the change can be made.

What happens upon my separation from University employment?
Employees who are leaving the University must return all University-owned property, including keys, JAC card, parking hangtag, uniforms, etc. Employees are required to complete an exit process with Human Resources prior to their departure. Contact Human Resources for more specific information.

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