Home > Affiliates > Instructions

Open the Affiliate Form on the web. Enter your email user id and password in the prompt. The form will then appear in your browser. This form is to be completed by the Sponsoring Individual/Contact. Enter the data as follows:

Affiliate Information

  • Name: Full name of the affiliate in Last, First MI format (required). The affiliates email address is derived by the first six characters of the last name, the first letter of the first name, and middle initial. Example - Shifflett,Robin S -- the email address would be shifflrs@jmu.edu.
  • Address: Home address of the affiliate (required).
  • Social Security Number: SSN of the affiliate (required).
  • Date of Birth: The DOB of the affiliate in mm/dd/yyyy format (required).
  • Gender: The gender of the affiliate (required).
  • Affiliate Status: The status assigned to the affiliate. (required).
  • Building Code/Room/Mail Stop Code: Building Code, Room and Mail Stop Code of affiliate. The building codes are found in the JMU Telephone Directory. The Mail Stop Code is required.
  • Home Phone: Home phone number of the affiliate.
  • Work Phone: Work phone number of the affiliate.

Sponsoring Department Information

  • Action: Select the appropriate action of New, Renewal, Termination or Update Services (required).
    • Select "New" if this is the first time submitting this form.
    • Select "Renewal" if renewing the service before the end service date.
    • Select "Termination" if ending the service before the end service date If termination, please enter the termination date (mm/dd/yyyy format)
    • Select "Update Services" if updating the services for this affiliate. By selecting Update Services it will replace the existing services with the new services you have selected.
    • Select "Resubmit Form" if the form was submitted incorrectly.
  • Department Org Code: Department Org Code of sponsoring department (required).
  • Sponsoring Individual/Contact: Individual/Contact Sponsoring Affiliate (required).
  • E-mail: E-mail address of Sponsoring Individual/Contact (required).
  • PeopleSoft ID of Sponsor: PeopleSoft ID of Sponsor found on JAC Card (required).
  • PeopleSoft ID of Affiliate: (if renewing, terminating or updating services) PeopleSoft ID or Affiliate found on JAC Card.
  • Services Dates: The begin and end date of the Affiliate.
    • Begin Date: The date the services are to begin in mm/dd/yyyy format (required).
    • End Date: The date the services are to end in mm/dd/yyyy format (required).

Services Requested

  • Parking: Select No Parking if affiliate will not receive a parking permit.
    • Select "Part-time employment status" if affiliate will receive a parking permit and works 39 hours or less.
    • Select "Full-time employment status" if affiliate will receive a parking permit and works 40 or more hours a week.
    • Select "<$2500 per academic year" if affiliate meets this criteria.
  • Phone Directory: Select phone directory if affiliate should be included in the JMU Telephone Directory.
  • Security access for home information: Select "Do Not Publish" if the affiliate home information should not appear in the telephone directory.
    • Select "Publish Address & Phone" if affiliates home address and home phone should appear in the directory.
    • Select "Publish Phone Only" if only the affiliates home phone should appear in the directory.
    • Select "Address Only" if only the home address should appear in the directory.
  • E-mail: Select "E-mail" if the affiliate should be given an email account OR requires any additional accounts. To check if the affiliate's email has been acivated, you can look up their Electronic ID from computings website at http://www.jmu.edu/accounts. Requests for additional accounts, such Novell fileserver, Raven, or Falcon can be obtained by printing, completing and signing the Account Request online form, found at http://www.jmu.edu/computing/forms and returning the form with a photo ID to the HelpDesk in Frye (*after the Affiliate form requesting email has been processed).
  • JAC Card: Select JAC Card if affiliate should be given a JAC Card.
  • Library: Select Library if affiliate should be given library access.

Before clicking the submit button, please print and have the department head and the department head's supervisor sign and keep this form on file in the department. The account will be activated within 7 business days.