Small Purchase Charge Card Program
Small Purchase Charge Card (SPCC) offers departments an alternate payment method when making small purchases. This method gives departments the opportunity to purchase goods and services, costing $4,999 or less. Bank of America is the charge card vendor for the Commonwealth of Virginia.
The charge card eliminates vendor invoices and consolidates multiple vendor payments into one monthly payment to Bank of America. Bank of America makes payments directly to the vendors. Information reports are available to help cardholders and departments maintain control over purchases and payments. Departments shall maintain a record of their purchases so spending limits can be monitored and purchasing activity can be reconciled to the monthly card statements. Each month the cardholder is required to email the coversheet and purchasing log to firstname.lastname@example.org by the 15th of the following month. Departments must retain all SPCC records for three (3) years plus current fiscal year for auditing by the Office of Accounts Payable.
Currently, use of the SPCC is limited to amounts up to $4,999 per purchase transaction without approval by Accounts Payable and Procurement to make purchases over that amount on the SPCC. Departments are liable for authorized charges made using the SPCC, cardholders are responsible for official University purchases only. The University does not permit use of the card for personal items; cash advances, and travel expenses (with the exception of mass transit and conference registration fees). To maximize the reduction in administrative costs, cardholders should make purchases from vendors who accept the card.
Cardholders may contact the Small Purchase Charge Card (SPCC) Program Administrator, x87396 or x87395 if they have questions concerning appropriate use of the card.
MONTHLY RECONCILIATIONS are sent to SPCC@jmu.edu.
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