Student Organizations - Processes

• To make reservations call (540)568-3194, 8 a.m. to 4 p.m. Monday – Friday, or
• Fill out an online request form which can be found on the Arboretum website:  http://www.jmu.edu/arboretum/programs/facilityreservations.html

• The Athletic Facilities and Events Office handles all scheduling for Athletic facilities.
• Please check their website for additional information and a list of reservable facilities.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• There are six reservable banner locations in Warren Hall on the second floor in the Post Office lobby.

  • Each space can accommodate banners up to eight feet long by three feet high and may be reserved for a one-week period (Sunday - Saturday).

  • Banners must be removed at the end of the reservation period (Saturday night) or before to allow for the following week's posting.

  • The user is responsible for the placement and timely removal of the banner.

  • Banners will be placed under the permanent clips on the wall strip in the Post Office Lobby spaces.

  • Madison Union Operations will not be responsible for banners left beyond the reservation period or for theft or damage to banners displayed.

• There are five reservable banner locations in T.D.U. on the outside wall in the stage area between the windows.

  • Each space can accommodate banners up to three feet long by five feet high and may be reserved for a one-week period (Sunday - Saturday).

  • The reserving organization must bring the banner to T.D.U. Info Desk the day before the reservation begins.

  • Banners will be placed under the permanent clips on the wall strip in this area.

  • Madison Union Operations will not be responsible for banners left beyond the reservation period or for theft or damage to banners displayed.

• There are six permissible banner locations in the Festival, all located on the second floor balcony next to the stairwell.

  • Banners can be a maximum of 10' long and 3' high.

  • They must be supported by tying them to the base of the railing posts.

  • String is available at the Festival Info desk.

  • The use of tape or tacks is not permitted.

  • Banner space may be reserved for one-week periods beginning on Sunday and ending on Saturday.

  • Priority is given to the University Program Board for one of the spaces.

  • The user is responsible for the placement and timely removal of the banner.

  • Banners must be removed at the end of the reservation period (Saturday night).

  • Student organizations or departments may reserve spaces up to four times per year with no more than one banner space being used by an organization at a time.

  • The Festival is not responsible for banners left beyond the reservation period or for theft or damage to banners displayed.

• One outside banner space will be available on the grassy hill on the north side of the Commons and may be reserved for one week at a time (Sunday - Saturday).

  • This space will support a banner 8 feet long by 3 feet high.

  • The banner must be made of vinyl with metal grommets on each corner.

  • Blank banners are available from Madison Union Operations, Warren 270, for $30.00.

  • The banner's content / apprearance must be approved by Madison Union Operations before it can be hung. Inappropriate material will not be displayed. Madison Union Operations will remove the banner at the end of the reservation period.

  • Once your reservation period ends, your organization must pick the banner up from our office within 5 days.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• The American Red Cross and Virginia Blood Services reserves large gacility space each semester for student organizations to sponsor blood drives.

• A student organization must contact one of the businesses listed below to sponsor a blood drive event.

• Student organizations should then contact Madison Union Scheduling to complete necessary paperwork.

Contact Information:

American Red Cross: 1-800-373-4043

Virginia Blood Services: 1-434-242-7955

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• There are 5 areas on campus which can be used for "chalking" to advertise an event: Commons, Festival (patio), Godwin stairs, Isat and Showker.

• Organizations may reserve blocks of three days per area.

• Space must be reserved with the appropriate scheduler:

        Scheduling Office/Building Coordinator

  • Commons - contact Madison Union Scheduling, Taylor 233, 568-6330 or the Online Reservation Form

  • Festival - contact Festival Conference & Student Center Office, Suite 2236, 568-1716 or the Online Reservation Form

  • Godwin Stairs - contact Karen Moyers, Convo 101, 568-3930 or email: moyerskl@jmu.edu

  • ISAT – contact Hope Thompson, CISAT Dean’s Office, ISAT 375, 568-2760 or email: thompshh@jmu.edu

  • Showker – contact Kristen Herring, College of Business Dean’s Office, Showker 630, 568-3252 or email: herrinkl@jmu.edu

• Chalking areas are booked with back to back reservations - please be aware that chalk from a previous reservation may still be in place. The reserving office is not responsible for clearing the previous chalking.

• Reservations are made on a first come first served basis.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• “Student Organization” classroom requests begin one week prior to the first day of class each semester. Reservations will be processed beginning the first Monday following the first day of classes.

• Requests can be made by filling out the online request form.

• For classrooms on the west side of campus – Godwin, Keezell, Maury, Miller, Roop and Showker – contact Madison Union Scheduling, Taylor 233, MSC 3501, 540-568-6330.

• For Godwin, Keezell, Maury, Miller and Roop classrooms - a member of the student organization must pick up a key from the Madison Union Operations desk prior to the meeting. The student will be required to leave his/her JAC card. Immediately following the organization's meeting, the key must be returned to Madison Union Operations.

• For classrooms on the East Side of Campus – HHS & ISAT - contact the Festival, Suite 2236, MSC 4201, 540-568-1716.

• If the classroom is locked or you need assistance, you may go to HHS 2007 (located beside the CISAT Copy Center) or call 568-8747 M-T after 7pm and S-S after 1pm.

• Reservations are made on a first come, first served basis. If space is not available, the student organization will be notified.

• If space is available, the reservation will be processed within 2 working days (except during peak times, i.e. beginning of the school year and Opening of the Books).

• The confirmation will be e-mailed to the Nuts & Bolts representative who submitted the request.

• The confirmation must be accepted by an e-mail reply or printed and signed.

• If there is additional paperwork required, i.e. diagrams, JMU Event Approval Form or Wilson Form, these documents must be completed and returned at least two weeks prior to the event.
• These documents can be printed from the Forms or Diagrams section of this website.
• For additional classroom facility information, click here.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• The University Commons is a circular area located between Warren Hall and Gibbons Dining Hall. This area may be used for a variety of programs and must be reserved at least two weeks in advance of the event.

• The sponsoring organization must inform Madison Union Scheduling of all plans for this area.

• Request for equipment should be made when the reservation request is submitted. Last minute requests may not be honored.

• In order to maximize utilization of the Commons area, up to six groups may reserve space at a time.

• TENTS/CANOPIES require a permit which takes two weeks to process. This must be requested at the time of reservation.

• There is one sound space available on the Commons. Use of sound is limited to the following times:

  • Monday – Thursday:  12pm-1pm and 5pm-6pm

  • Friday:  12pm-1pm and 5pm-11pm

  • Saturday – Sunday:  10am-10pm

• There is no automatic rain location available. If your organization is planning a large event, you may want to consider reserving indoor space at the same time you request the Commons to be prepared for inclement weather.

• Space on the Commons is used for information tables and donations. Fundraising by student organizations, such as t-shirt sales and bake sales are also allowed.

• Vendors are not allowed on the Commons.

• Overnight activities are allowed on the Commons, if approved in advance by Madison Union Scheduling and Public Safety. It is extremely important that good judgment be exercised throughout the activity. All participants should be advised concerning adequate and appropriate clothing. For safety reasons, no form of open fire, burning or combustible materials will be allowed. At least one participant must be awake at all times.

• Vehicles are only allowed to unload. They must be moved to a parking area.

• JAC card readers can only be used on Commons spaces 1, 2 or 3. To rent a JAC card reader, contact Card Services at 568-6446.
• The confirmation will be e-mailed to the Nuts & Bolts representative who submitted the request.
• The confirmation must be accepted by an e-mail reply or printed and signed.
• If there is additional paperwork required, i.e. diagrams & JMU Event Approval Form, these documents must be completed and returned at least two weeks prior to the event.
• These documents can be printed from the Forms and/or Diagrams section of this website.
• All paperwork requiring approvals is due back to Madison Union Scheduling at least two weeks prior to the event, otherwise the reservation will be cancelled.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.
• Directory Advertising Space may be reserved for one week at a time to promote upcoming events.
• There are 5 directories in Warren and Taylor Hall.
• Madison Union Scheduling must approve all directory advertising.
• Each organization is responsible for designing and copying their directory advertising and should provide 5 copies to Madison Union Operations on 11x17 paper (portrait orientation) for distribution.
• The confirmation will be e-mailed to the Nuts & Bolts representative who submitted the request.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Three display cases are available for use by student organizations through Madison Union Scheduling.

• These display cases are located in the hallway on the second floor of Taylor Hall, just outside the Madison Union Scheduling Office.

• They can be reserved for a period of two weeks to advertise organization activities or provide general information.

• Solicitation or questionable material is prohibited.

• The sponsoring organization will be held responsible for damages to the display case.

• Each display case is 36" wide x 36" high x 12" deep, has lockable sliding doors, two removable shelves, and a black surface where items can be mounted. In the event the shelves need to be removed for the display, they must be left in the bottom of the case.

• Madison Union Operations will not be responsible for items left in the cases beyond the reservation period or for theft or damage to items displayed in the cases.

• Reserving organization must remove all items from the display case at the end of the reservation. Any remaining items will be disposed.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Requests must be made at least 2 weeks prior to the event date.

• To reserve space, contact Stephanie Voutselakos, Director of Catering, Dining Services at voutsees@jmu.edu or cell (540)246-9480.

• Daytime events must conclude by 4pm. Food & Beverage minimum is $250.

• Evening events begin at 6pm. Food & Beverage minimum is $400.

• Room layouts as follows:

  • Banquet style - 88
  • Auditorium - 150
  • Conference / meeting setup - 30
  • Reception - 150

• There is a patio off the Montpelier Room that may be used as part of the event.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Routine reservations are made on a first come, first served basis. The requestor will be notified if space is not available.

• To make reservations call (540)568-1716 or visit the Festival Services Office, Suite 2236 (located across from the Grand Ballroom) OR fill out an online request form.

• Reservation requests can also be submitted to Madison Union Scheduling, Taylor 233.

• If space is available, the reservation will be processed within 2 working days (except during peak times, i.e., beginning of the school year and Opening of the Books).

• Event confirmation will be e-mailed to the requestor. Confirmations should be carefully reviewed for accuracy and important information concerning the event.

• Confirmations and any associated paperwork must be signed and returned within two weeks of the date printed on the confirmation cover letter.

• Any charges associated with the event will be invoiced the week following the conclusion of the event. Payment is due in full within thirty days of the invoice date.

• For additional facility information, click here. Facility set-up information (Bob Davis, 568-1715)

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Events that require setup and or/approvals should begin planning a minimum of 4 weeks prior to the event with all paperwork turned in to Madison Union Scheduling Office 2 weeks prior to the event, otherwise the reservation will be cancelled.

• To make reservations call (540)568-6330 or visit the Madison Union Scheduling Office, Taylor 233, MSC 3501, (540)568-6444 (fax) OR by filling out the online request form.

• Reservations are made on a first come, first served basis. If space is not available, the student organization will be notified.

• If space is available, the reservation will be processed within 2 working days (except during peak times, i.e., beginning of the school year and Opening of the Books).

• The confirmation, along with any appropriate forms, will be e-mailed to the student organization.

• All paperwork requiring approvals is due back to Madison Union Scheduling at least 2 weeks prior to the event, otherwise the reservation will be cancelled.

• Invoices for any charges will be generated and sent to the organization mailbox. Balance is due in full within 30 days from invoice date.

• For additional facility information, click here. Facility set-up information (Ritter Clevenger, 568-5555).

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Information tables may be located on Warren Patio, Commons, Info/Vendor area in the Post Office Lobby of Warren or by the information desk in the Festival.

• The student organization will be e-mailed a confirmation. The Nuts & Bolts representative must complete a JMU Event Approval Form (printable from the Forms sections of this website).

• After the student organization completes the form, it must be returned to Madison Union Scheduling. All paperwork must be returned 2 weeks prior to the event date or the reservation will be cancelled.

• Memorial Auditorium

  • Event requests can be submitted in accordance with the Event Scheduling Timeline.
  • Requests can be submitted to the Madison Union Scheduling Office, 568-6330, Taylor 233 OR by filling out the online request form.

• Memorial General Purpose Classrooms

  • Requests for Fall 2009 semester begin August 17, 2009 and will be processed beginning August 31, 2009.

        Classroom Information:

  • Room 6110 - capacity 100

  • Rooms 7300, 7355 - capacity 40

  • Rooms 7360, 7365, 7370 - capacity 49

  • Requests can be sumitted to the Madison Union Scheduling Office, 568-6330, Taylor 233, OR by filling out the online request form.
  • All other space in Memorial Hall is departmentally controlled and not available for general use.
  • For specific facility information, click here.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Make request through Madison Union Scheduling (Debbie Miller, Coordinator)

• The JMU Outdoor Event Approval Form must be completed with details of event.

• Certain types of events may not be accommodated due to the following restrictions:

  • Events using tents, stages, fencing, police & safety staff or work orders through facilities management should begin planning a minimum of 6 weeks prior to the event with final paperwork due in reserving office 4 weeks prior to the event.

• The requestor is responsible for obtaining all required signatures from each appropriate reserving office for approval (depending on type of event i.e., fundraising, food, run/walk, etc.).

• Form turned in to Madison Union Scheduling, Taylor 233.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• The Warren Hall Patio is located just outside the third floor entrance to Warren, facing the Commons area and is an authorized fundraising area for student organizations.

  • There are 3 reservable patio spaces.

  • Reservations must be made at least two weeks in advance of the event.

  • The Patio is available for selling goods, either directly or through an approved vendor.

  • Only approved vendors may be sponsored. An approved vendor list may be obtained in the Madison Union Scheduling Office.

  • There is no rain location.

• The Festival Patio is located in front of and between the first floor entrances to the Festival.

  • The Patio is available during normal hours of operation and includes the use of the 15 patio tables located in the area.

  • Patio tables are not to be moved without prior approval.

  • Fundraising activities are permitted on the Patio.

  • Amplified sound is not permitted.

  • Banners or signs are not to be hung on the Festival.

• Flyers/handouts must be approved.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• There are three sandwich boards available for advertising on the commons by student organizations and departments.

• These may be reserved for a period of one to seven days.

• Information should be on poster board no larger than 24" x 24".

• Organizations must bring the completed signage to Madison Union Scheduling for approval and posting on the sandwich board.

• Madison Union Operations will not be responsible for theft or damage to the signage.

• The confirmation will be e-mailed to the Nuts & Bolts representative who made the request.

Dining Hall

• To request a table tent advertisement, submit a Table Tent Advertising Form.

• Table tents go onto tables Sunday evenings and stay until the following Sunday evening.
• Paperwork must be submitted by 4pm on the Tuesday before the Sunday the tents will go on the tables.

Warren Hall/Taylor Down Under

• Event requests can be submitted in accordance with the Event Scheduling Timeline

• Student organizations may reserve table tent space for one week at a time to promote upcoming events.

• Space for table tents is available in Taylor Down Under.

• Each organization is responsible for designing and copying their table tent and should provide 30 to 40 copies to the Info Desk in T.D.U. for distribution.

• The confirmation will be e-mailed to the Nuts & Bolts representative who made the request.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Events that require setup and or/approvals should begin planning a minimum of 4 weeks prior to the event with all paperwork turned in to Madison Union Scheduling 2 weeks prior to the event, otherwise the reservation will be canceled.

• Event requests that do not require approval(s) or setup may be made up to two days before an event.

• To make reservations call (540)568-6330 or visit the Madison Union Scheduling Office, Taylor 233, MSC 3501, (540)568-6444 (fax) OR by filling out the online request form.

• Reservations are made on a first come, first served basis. If space is not available, the student organization will be notified.

• If space is available, the reservation will be processed within 2 working days (except during peak times, i.e., beginning of the school year and Opening of the Books).

• The confirmation will be e-mailed to the Nuts & Bolts representative who submitted the request.

• The confirmation must be accepted by an e-mail reply or printed and signed.
• If there is additional paperwork required, i.d. diagrams and/or JMU Event Approval Form, these documents can be printed from the Forms or Diagrams section of this website.

• All paperwork requiring approvals is due back to Madison Union Scheduling at least 2 weeks prior to the event, otherwise the reservation will be cancelled.

• Invoices for any charges will be generated and sent to the organization mailbox. Balance is due in full within 30 days from invoice date.

• For additional facility information, click here. Facility set-up information (Ritter Clevenger, 568-5555).

T.D.U. (Taylor Down Under) Available to Student Organizations after 7pm for performances / events which are open to the public and free of charge. Donations may be accepted during the event. Student Organizations may also reserve T.D.U. on Friday (7pm-12am) and Saturday (12pm-12am) for private events. Fixed seating for 140 (soft seating with tables and chairs).

T.D.U. Corner Pocket Billiard area with 7 tables, free to all students. Open student space from 8am-11pm Sunday-Thursday. Student Organizations may reserve Corner Pocket at any time. Two "spaces" available 1 with 4 tables, 1 with 3 tables. Corner Pocket is open student space unless reserved. No food or drinks allowed.

Please note that these time specifications are a minimum requirement. Certain times of the year may require planning further ahead.

Certain events require additional planning time. For those events listed below, please use the following timeline for your planning.

If your event requires any of the following services/needs, please follow the timeline below:

Reserving a Vehicle:

• The following options are available from Transportation: cars, mini-vans (7 passenger), 12-passenger vans and buses (trip, shuttle or coach).

• All reservation requests for vehicles by student organizations must be submitted through the Madison Union Scheduling Office. Reservations must be made at least two weeks in advance of the event by completing the Transportation Request Form.

• The person making the request must be a current Nuts & Bolts representative for the student organization.

• The names of all drivers must be listed on the Request Form.

• Upon completion of the reservation form, Madison Union Scheduling will request a vehicle from Transportation.

• Once a vehicle is assigned, Events & Conferences will call or e-mail the requestor to pick up two copies of the Transporation Approval Form.

• The requestor and the Faculty Advisors must sign both copies of the Transportation Approval Form.

• Once the forms are signed, they must be returned to Madison Union Scheduling for final approval. You must speak to DeAnna Carter or Debbie Miller when returning the forms.

• Your Student Organization will receive an invoice from Accounting Services, Facilities Management, for the vehicle charges. Payment should be remitted promptly to Linda Shull in Accounting Services, MSC 7002 (located in the University Services Building).

Picking Up and Returning a Vehicle:

• Keys and vehicles must be picked up from the Transportation Department located at 1603 South Main Street, Monday-Friday, 7:30a.m.-4p.m. This is the first building in the South Main Warehouse complex after crossing the railroad tracks across the street from El Charro). Please plan to pick your vehicle up before 3:30pm in the afternoon.

• The operator of a state vehicle must have a valid driver's license and be a JMU student, faculty, or staff member. When using vehicles from Transportation, all drivers must present a valid license when picking up the keys and will be required to sign an authorization page. The signature page is kept on file for one calendar year.

• When the keys are picked up, an access card will be issued to open the gate. This card is to be used after normal business hours for entrance, but is not required when exiting the complex. You must have a vehicle on the inside of the gate to exit.

• A Trip Statement showing your trip information will be issued with the keys. You must complete the beginning and ending mileage section on the form.
• A garage staff member will inspect the vehicle before you take it. You will then both sign on the trip statement.

• All vans will have filled gas tanks; however, if the van needs gas prior to departure, please fill the tank at the South Main Street Warehouse complex.

• A gasoline credit card is available for out of town trips. Purchases on the credit card should only be for regular unleaded gasoline and oil (if needed). No other purchases are allowed. Make sure the gasoline station will accept the credit card prior to pumping gas. If the gas pump has card swipe access, the pin number is the vehicle number listed on the Trip Statement.

• Vehicles must be returned to South Main Warehouse complex by the end of the reservation period. When returning the vehicle, make sure it is properly parked, all doors are locked, windows are closed, lights are off and trash collected from the vehicle.

• Vehicle keys, trip ticket, access card and/or credit card, accompanied by any receipts must be returned to the Transportation Office by 12 noon the first business day following your return. There is a key drop box located on the outside of the white building for after hours access.

• If the keys, accompanying paperwork and/or the vehicle are not returned on time, there will be a $50 service charge and revocation of reservation privileges for the organization until the fee is paid.
• Remember when returning your vehicle, the gate cannot be opened from the inside with the access key. The gates only open from the inside by the weight of a vehicle.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Contact the Operations Office (room 105, UREC or call 568-8716).

• For more information regarding UREC, click here.

• Completely fill out the Facility Reservation Form and turn it in to the Operations Office.

• UREC will process the request within 2 working days. Your request will either be:

  1. Unable to accommodate - we will inform you by phone within 2 working days and send a canceled Facility Request Form.

  2. Pending - we will inform you by phone within 2 working days, and will follow up with either a phone call or a PROPOSAL/CONFIRMATION AGREEMENT once the status is confirmed.

  3. Confirmed - we will mail the pink copy of the Facility Request Form as soon as all information required is complete. You should contact University recreation if you have not heard from us nor received the Facility Request Form within 7 days after your request has been submitted.

• Review, sign, and return the yellow copy of the facility request form to UREC by the confirmation date. If you need an extension, notify the coordinator of operations in order to continue to hold the reservation. If no extension is given and the form is not received by the confirmation date, the reservation will lose priority.

• UREC will contact you to finalize details. A UREC reservation confirmation form will be sent to you for verification; sign and return the form if all information is correct. If the information is incorrect, contact UREC immediately.

• Cancellations must be made 48 hours prior to the event. If this deadline has passed, up to 10% penalty will be assessed to the organization.

• There will be a 5% tax assessed to all for-profit organizations. 
• An INVOICE for the balance of payment will be sent within 3 working days after the event. Payment must be received by University Recreation within 7 working days.
• Make checks payable to University Recreation and send to: 
  
  Donna Bitar, Reservation/Payroll Mgr.
  University Recreation, MSC 3901
  James Madison University

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Organizations sponsoring a run or walk event should request approval with the Festival Scheduling Office.

• An Outdoor Event Approval Form must be completed with appropriate signatures from the Chief of Police and the Coordinator of Student Activities & Involvement.

• The approved 5K race route must be used.

• Planning should begin at least 6 weeks before the event.

• All paperwork with appropriate signatures is due back to the Festival 4 weeks before the event.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• There is a large advertising area on the landing between the 2nd and 3rd floors near the south entrance of Warren Hall.

• The advertising space is eight feet long by eight feet high and may be reserved for a maximum two-week period (Sunday - Saturday).

• Artwork for this space must be approved by Madison Union Operations at least 2 business days prior to the start of the reservation. Background paper color must be indicated at this time.

• Madison Union Operations will put the background on the wall and the reserving organization can then paint the display.

• The reserving organization must obtain the water-based paint needed for the advertisement.

• The reserving organization is responsible for adequately covering the floor surrounding the painting area and cleaning up the area once the project is completed.

• The reserving organization may be billed if there is a need to have the area cleaned due to excessive paint spillage or damage.

• If the reserving organization wishes to keep the advertisement, they must remove it at the end of the reservation period (Saturday night) or before to allow for the following week's advertising; otherwise, Madison Union Operations will dispose of the advertisement.

• Madison Union Operations will not be responsible for theft or damage to the advertisement.

• Event requests can be submitted in accordance with the Event Scheduling Timeline.

• Events that require setup and or/approvals should begin planning a minimum of 4 weeks prior to the event with all paperwork turned in to Madison Union Scheduling Office 2 weeks prior to the event, otherwise the reservation will be cancelled.

• Event requests that do not require approval(s) or setup may be made up to two days before an event.

• To make reservations call (540)568-6330 or visit the Madison Union Scheduling Office, Taylor 233, MSC 3501, (540)568-6444 (fax) OR by filling out the online request form.

• Reservations are made on a first come, first served basis. If space is not available, the student organization will be notified.

• If space is available, the reservation will be processed within 2 working days (except during peak times, i.e., beginning of the school year and Opening of the Books).

• The confirmation will be e-mailed to the Nuts & Bolts representative who submitted the request.

• The confirmation must be accepted by an e-mail reply or printed and signed.
• If there is additional paperwork required, i.e. diagrams, JMU Event Approval Form, these documents must be completed and returned at least two weeks prior to the event.
• These documents can be printed from the Forms or Diagrams section of this website.

• All paperwork requiring approvals is due back to Madison Union Scheduling at least 2 weeks prior to the event, otherwise the reservation will be cancelled.

• Invoices for any charges will be generated and sent to the organization mailbox. Balance is due in full within 30 days from invoice date.

• For additional facility information, click here. Facility set-up information (Ritter Clevenger, 568-5555).