Present: Christina Updike, co-chair, Jacqueline Ciccone, co-chair,
Ralph Alberico, Alfred Francfort, Robert Hanson, Irma Housden, Candace
Kluesner, Lorie Miller, Ted Pelikan, Janet Smith, Camilla Washington and Tammy
Hugh Brown, Norma Burkholder, Linda Holman, Carole
Paulett, Brooke Ross, Shelli Short, Kathy Shuler, and Sandra Terry.
Approval of minutes from November 15th meeting:
were approved as written.
Recognition of Faculty and Staff – Tina Updike gave a progress
report from the Task Force on Staff Recognition.
The Task Force has discussed ideas for the awards and a special event
associated with jointly recognizing faculty and staff, full and part-time, for
length of service. A dinner
honoring employees with 25 or 30+ years of service is also being discussed;
Human Resources is working on determining the number of employees who have
accumulated those years and where to make the cut-off for this special event.
If accepted by the President, the new recognition plan would go into
effect for 2002. Separate recognition events for length of service for
classified staff and for faculty will continue in the 2000-01 academic year.
The Task Force will meet again soon to finalize a proposal.
Jackie Ciccone and Tina Updike met on December 5 with Diane
Miller from Human Resources to discuss an employee recognition program, which
would be formulated from a policy set by the State earlier this year and would
be based on performance instead of length of service. Other State agencies have similar programs in place; ideas
include “employee of the month,” cash prizes, and lease of a vehicle for a
year. To gather input from all
divisions of the University on the types of events and awards and how to
launch a program, creation of a Task Force was suggested. Individuals from each division as well as HR staff will
hopefully meet with Diane, Tina, and Jackie in early January.
Employee Appreciation Day Report – Kathy Shuler
was not present to give a complete report, but she sent the minutes from the
last Employee Appreciation Day Steering Committee meeting held November 16
Follow-up on 2001 proposed Holiday schedule – Tina Updike presented the 2001 holiday schedule that was sent
from Human Resources to the EAC for approval.
Since the State has granted one more paid holiday in 2001,
clarification is still needed on when JMU is taking the extra day,
specifically related to the personal day which must be used by June 30. The confusion developed because the State reports a holiday
schedule on a calendar year and JMU reports holidays on an academic year,
which spans over two years. Committee
members felt that reporting JMU holidays on a calendar year basis would be
less confusing to employees. Al Francfort pointed out that Academic Council
has approved the next year’s academic year schedule (2001-02).
Subcommittee Report – Camilla Washington gave updates on the
Commissions and Committees Nomination Form for classified staff will be
revised. Carole Paulett contacted
current commission and committee chairs concerning staff membership so the EAC
will have an updated list for inclusion on the nomination form.
Letter to all
employees: the letter announcing Dr. Rose’s “State of the University”
address to staff during spring break will be mailed around February 2 with a
deadline date of February 9 for employees to submit topics and issues, which
will be forwarded to the President. The
nomination form will also be included in the mailing.
The EAC will prioritize the issues before sending the list on to Geoff
Polglase as requested. Funding
for photocopying the letter and the nomination form needs to be determined.
Camilla will contact Human Resources to provide the mailing labels for
all employees. Lorie Miller will
confirm whether she will have student assistants to help with the labeling and
folding of the letter and form.
Report on EAC
website: Camilla updated the computer purchase program link, which includes
the new contact person for the program.
has been asked to represent the EAC on the newly formed University
Compensation Committee. The first meeting is to be scheduled before JMU closes
for winter break.
confirmed reservations for Wilson auditorium and a wireless microphone for Dr.
Rose’s address on March 7.
members signed a get-well card for Carole Paulett, who recently had surgery
and is recuperating.
and Jackie thanked Janet Smith for the well-written article on the Employee
Advisory Committee printed in the December issue of the JMUniverse.
meeting dates set -- The next two
meetings were scheduled for Wednesday, January 17, and February 14, at 1:00
p.m. in the Library Conference Room.
The meeting adjourned at 2:00 p.m.
Ciccone and Christina Updike, Co-Chairs