University Tenure and Promotion (III.E.)

(Note: For official, accurate details, dates, policies, etc., please read this section [III.E.7.] of the Faculty Handbook.)

Evaluation Fundamentals (III.E.1.)

Evaluations  (III.E.2.b.)

  1. Initial evaluation (III.E.3) happens at the beginning of the second full semester at JMU. It is filed in the dean’s office.
  2. Annual evaluations (III.E.4.) are conducted at the end of each academic year. They are filed in the academic unit office.
  3. Comprehensive evaluations occur with promotion and tenure and are in addition to the annual evaluation. They are filed in the dean’s office.

All evaluations are in the faculty member’s personnel file and a faculty member may examine the files wherever they are kept.

Each academic unit shall establish written procedures and criteria for the three types of evaluations, and must be approved by the dean and provost.

Evaluation Bodies and Criteria (III.E.2.)

The three areas of performance to be considered in all performance evaluations are: 1. Teaching; 2. Scholarly Achievement and Professional Qualifications; and, 3. Professional Service.

Methods of evaluation are included in this section (III.E.2.).

Annual Evaluation (III.E.4.)

The annual evaluation is due by the deadline set by the academic unit. A preliminary written evaluation is given to the faculty member by the AUH at least one day prior to the scheduled conference. The conference may be cancelled by mutual agreement of the faculty member and the AUH if both agree on the terms of the preliminary evaluation. The official evaluation is finalized after the conference or after it has been determined no conference is required. The official evaluation is due to the faculty member by October 1.

More detailed information is found in this section (III.E.4.) including the appeal process.

The deadline for the Faculty Anticipated Activity Plan is determined by the academic unit.  II.E.4.a

Promotion in Academic Rank (III.E.6.)

Application or nomination for promotion by AUPAC or AUH must be made to the Dean by September 1. Recommendations by the AUPAC and the AUH shall be submitted to the dean by November 15 and a copy of both recommendations shall concurrently be provided to the faulty member. After the recommendations have been submitted to the dean, both parties should receive copies of the other’s recommendations.

The recommendations of the dean, the AUH and the AUPAD shall be submitted to the provost by December 15. After submittal,, copies of the dean’s recommendation shall be provided to the AUH, the AUPAC, and the faculty member.

Official written notification of the provost’s recommendation is sent by February 1 to the president with copies to the dean, AUH, AUPAC, and faculty member concurrently. Official notification granting promotion shall only be conveyed to the faculty member after formal action of the BOV.

More detailed information about promotion in rank is found in this section (III.E.6.).

Tenure (III.E.7.)

When an instructional faculty member is hired on tenure track, the agreed probationary period preceding consideration for tenure shall be stated in the initial employment contract. The maximum probationary period is seven years. Applications made prior to the penultimate year of the probationary period may be considered but will receive favorable review only upon presentation of compelling evidence of accomplishment by the faculty member.

A faculty member in the penultimate year of the probationary period must apply for tenure and submit a summary of activities and accomplishments in the areas of teaching, scholarly achievement and professional qualifications, and professional service to the AUH and AUPAC by October 1.

The written recommendations of the AUPAC and AUH shall include a justification of their conclusions. The recommendations shall be submitted to the dean by November 15, and a copy of both recommendations shall be provided to the faculty member. After the dean has received both the AUPAC and AUH recommendations, a copy of the AUPAC recommendation shall be provided to the AUH, and a copy of the AUH recommendation shall be provided to the AUPAC.

The recommendations of the AUH, AUPAC and dean shall be submitted to the provost by December 15. After the recommendations have been received by the provost, a copy of the dean's recommendation shall be provided to the AUH, AUPAC and faculty member.

If the provost recommends awarding tenure, the recommendation shall be sent to the president by February 1, with concurrent copies to the dean, AUH, AUPAC and faculty member. If the president recommends awarding tenure, the recommendation shall be sent to the BOV. The BOV shall act on the recommendation, and notification of its decision shall be sent to the faculty member within fifteen days after the BOV's meeting.

More detailed information about tenure is found in this section (III.E.7.).

 

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