Using Multiple Names from an Address Book

Address Book allows you to select contacts or groups across several Address Book pages, and then send an e-mail message addressed to them all.

Important!: To select contacts groups across several Address Book pages and apply them as one selection, you must click Save Selection before moving from one page to the next. HTML requires registering selections on a per-page basis.

To create a multiple selection:

1. From the Address Book Contacts page, or Groups page select one of the following for each contact or group:
   • To: The contact or group is the intended direct recipient of the message.
   • Cc: The contact or group is intended to receive a copy of the message for information purposes. The direct recipients of the message are listed in the To field.
   • Bcc: The contact or group is intended to receive a "blind copy" of the message that only you and that contact or group know about.
   • To select all contacts or groups on a page, click Select All; to deselect all of the selections on a page, click Clear All.

   Click Save Selection.

   

   
   The selections on the current page are entered to the system and retained; you can now move to the next page and make additional selections.

2. Continue this process, clicking Save Selection before continuing to each subsequent page. Once you have completed your selections, click Compose. To clear all selections and start again, click Address Book.
3. On the E-mail To/Cc/Bcc: contacts page, click Compose.
   Result: A message compose window appears with the address fields showing the appropriate selections.
4. Compose and send your message and click Send.

Note: Cc is an abbreviation for "carbon copy." This term has carried over from the time when typists (using mechanical typewriters) used carbon paper to make copies of documents. Bcc is an abbreviation for "blind carbon copy", meaning that those to which the document was addressed, and those receiving carbon copies would not be aware of the blind carbon copy. Only the sender and the person receiving the blind carbon copy were aware of the correspondence.

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