Adding a Group or an Individual to a Group
You can create group mailing lists so you can send a message to
all members simultaneously. Each group must have its own unique name
within your Address book. Messages addressed to a group name are
distributed to all contacts listed as members of the group.
Note: If your Address Book exceeds the number of allowable
groups, you are notified with an error message. This allowance is
set by your system administrator. The default maximum number of
groups you can create is 100.
To create a group:
From the Address Book Contacts page, click Groups
at the top.
Click Add Group.
The Add/Edit Group page displays with a list box of all
configured contacts. You can filter the Contacts list by
selecting a character of the alphabet above the list box: only
contacts whose last names begin with that letter display. You can
also filter the Contacts list by selecting a category in the
Category drop down list and clicking Select: only
those contacts belonging to the selected category display.
Enter the following data:
- A unique Group Name in the text box at the top right of
the page. You can use the group name in place of an e-mail address
in the Webmail compose window.
- Add contacts for the group by selecting a name in the
Contacts list box and clicking Add to move the name to
the Group Name list box. You can select multiple names by
holding down the Ctrl key. Click Remove to move
names from the Group Name list box back to the Contacts
list box. When you have added all the contacts you want to the
group, click Done, or Cancel.
Editing and Deleting Groups
Once you've created a group from the contacts in your Address
Book, you can easily update the members of the group, or delete the
group entirely. If you delete a contact from
your Address Book, it is automatically removed from the groups to
which it belonged. Likewise, if you change the name of a contact, it
is automatically changed in the groups to which it belongs.
Note: By default, Address Book allows you to create a
maximum of 100 groups. This amount can be customized. See your
system administrator for the allowances for your domain.
To edit group information:
From the Address Book Contacts page click Groups at
the top.
From the Groups page, do one of the following:
- Click the Edit icon in the Edit column of the
group whose information you want to change.
- Click the name of the group whose information you want to
change to display the Group Profile page for that group.
Then click Edit.
Result: The Add/Edit Group page displays.
Change the group information as necessary. You can change a group
name by simply entering into the Group Name option box a new
name for the group and clicking Set and then Done.
To delete a group:
From the Address Book Groups page, do one of the
following:
- Click the Delete icon in the Delete column of
the group that you want to delete.
- Click the name of the group that you want to delete to display
the Group Profile page for that group. Then click Delete
- The Confirm Delete page displays.
- From the Confirm Delete page, click Delete or
Cancel.
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