Tutorials: Outlook 2000

Tutorials

Microsoft Outlook Tutorials

Setting Up Your JMU IMAP Account

Before you can use Outlook to receive mail or send a message, you must first set up an account. By setting up an account, you are directing Outlook to look for your mail on a specific computer server—much like giving someone directions to your house.

This process is straight forward and easy to do and we will step through the process below. It is important that you follow these steps exactly in order to ensure your account is setup and will work properly with the new MiraPoint e-mail servers.

Select the Tools menu
Select the Accounts option

When the Internet Accounts dialog box opens, click the Add button and then select Mail from the submenu.

This will open the Accounts Wizard.
Step 1 of the Internet Connection Wizard ask you to enter your name. This is the name that will be displayed in the “From” field when you send mail to other people.

6. Step 2 of the Internet Connection Wizard ask you to enter your e-mail address. It is imperative that you enter your e-mail address correctly in this blank so that when other users reply to your messages, they are properly addressed to you.

7. Step 3 of the Internet Connection Wizard ask you to enter your e-mail server information. E-mail server information is listed below.

a. Select IMAP as the answer in the dropdown box located beside “My incoming mail server is a:”

b. Your internet servers are:

i. Incoming mail: imap.jmu.edu

ii. Outgoing mail: smtp.jmu.edu

8. Step 4 of the Internet Connection Wizard ask you to enter your login information. By default, Outlook has already populated your account name based upon information your entered into the wizard. Make sure your account name is correct and enter your password into the password blank.

Note: Microsoft Outlook provides you with an option to remember your password. By default this option is selected. If this option is left on, you will automatically be logged onto the JMU e-mail servers when you open Outlook. If you uncheck this box, you will be required to log onto the server each time it checks for mail or sends mail.

About Security

Staff and faculty using the Windows 2000 and Windows XP operating systems should know that these operating systems are designed to allow multiple users to use the same computer while being able to customize certain aspects of the way the system works and to store their own files securely. Therefore, security is an essential feature of Windows 2000 and Windows XP, and the operating system requires a secure logon.

With this in mind, you can be assured that your MS Outlook data—including your password—are secure.

As long as you logon and logoff your local computer whenever you are away from your desk, no one will be able to use your e-mail account in your absence.

Locking Your Workstation

For those individuals who do not want to close all open programs and logoff their machine, but are still interested in some added security and privacy for their workstation, you can lock your local workstation.

By pressing Ctrl+Alt+Del, you will invoke the Novell Netware Security box. By pressing the Enter, or clicking the Lock workstation button, your local workstation will be locked so that other people cannot access the computer. You must enter your password again in order to resume work. This is a useful feature if you must leave your computer for a few minutes or for lunch. Locking is different from logging off because open programs are not closed when you lock the workstation.

9. Step 5 of the Internet Connection Wizard ask you to verify how you connect to the Internet. Make sure the option “Connect using my local area network (LAN)” is selected.

10. Step 6, click Finish.

11. You will be returned to the Internet Accounts dialog box.

12. From this dialog box, select you account (imap.jmu.edu), if necessary. Then click the properties button on the right-hand side of the dialog box.

13. By default, Outlook opens the General tab of the properties dialog box. Replace the default account name by entering a “user friendly” name in the Mail Account. Some suggestions include: a) your name, b) JMU e-mail, c) <your first name>’s e-mail account. You may also enter James Madison University into the organization textbox.

14. Click the Servers tab and make the following changes.

15. Under the section labeled “Outgoing Mail Server” place a check in the

box beside: ”My server requires authentication”.

16. Click the Connection tab and make sure the under “Connection” the

option “Connect using my local area network (LAN)” is selected.

Click the Advanced tab and make the following changes.
Under the section labeled “Sever Port Numbers” place a check in the box beside the option “This sever requires a secure connection (SSL)” for both the Outgoing Mail (SMTP) and Incoming mail (IMAP).

19. Click Apply and the click OK to save the changes that were just made.

20. When you are retuned to the Internet Accounts dialog box, click Close.

Note: One of the many new features of our MiraPoint e-mail servers is an increase in the level of security. The new MiraPoint e-mail servers use a technology known as Secure Socket Layer or SSL.

Secure Socket Layer is a protocol (or format) developed by Netscape Communications Corporation for transmitting private data via the Internet. SSL works by using an electronic certificate to encrypt data that's transferred over the Internet connection. When logging onto the JMU e-mail system, the SSL protocol will be used to secure information as it is being transmitted through our network such as e-ID’s and passwords.