Tutorials

Microsoft Outlook Tutorials

Opening a File Attachment in Outlook

      When you open a file attachment, one of two actions may occur: either the Opening Mail Attachment dialog box will open and allow you to open or save the file, or the attached file will automatically open in its associated application. The applications installed on your computer and the file extensions (e.g. .doc for Microsoft Word files, .xls for Microsoft Excel files, etc.) associated with those applications determine how an attachment will open.

 

     

      Exercise:  How to Open a File Attachment Without the Preview Pane

 

1. Click the group on the Outlook Bar containing the desired folder.
2. Click the folder icon to open the folder containing the desired message.
3. Open the message containing an attached file.
4. Double-click the icon representing the attached file.
5. If the Opening Mail Attachment dialog box opens, select the Open it option.
6. Select OK, if applicable.

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Exercise:  How to Open a File Attachment Using the Preview Pane

1. If you are using the Preview Pane, you do not have to open the message in order to open file attachments.

2. Select the message containing the attached file.

3. In the message header bar of the Preview Pane, click on the paperclip icon and select the file you wish to open.

4. If the Opening Mail Attachment dialog box opens, select the Open it option.

5. Select OK, if applicable.