Tutorials

Microsoft Office Tutorials

Using the Save As Command to Rename a File or Save It to a New Location

Once a file has been saved to disk, Word updates the existing file with any changes each time you subsequently save the document.

There may be times, however, when you want to save the current document with a different document name and/or to a different location. You can save an existing document with a different file name or location using the Save As dialog box. This option allows you to modify a document and save the changes, but still keep the original document intact.

When you save an existing file with a new name, the original file automatically closes and the file appears in the document area with its new name.

The Save As dialog box

link to document

Read through the steps:. If you would like to complete these steps in an actual Office file, please click on the link to the left and move between the Office file and Web windows until you are satisfied you have mastered the skill. (If a dialog box appears while you are trying to open the exercise, click Save It to Disk and then save it to your desktop.)

Practice the Skill

1. Select the File menu.
   The File menu appears.
   
   
2. As instructed above, click the link and save the file PRACT.DOCto your desktop. Double-click it to open it.
   PRACT.DOC opens in Word.
   
   
3. Select the Save As command.
   The Save As dialog box opens with the text in the File name text box selected.
   
   
4. Type Show as the new file name.
   The text appears in the File name text box.
   
   
5. Select the Save in list by clicking the dropdown arrow .
   A list of available drives appears.
   
   
6. Select the drive in which you want to save the new document.
   A list of available folders appears.
   
   
7. Select the folder in which you want to save the new document.
   The folder is selected.
   
   
8. Select Save.
   The Save As dialog box closes and the document is saved with the new name to the selected location.
   
   
9. Close SHOW.DOC.
   The file PRACT.DOC remains intact in its original location.
   
   

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