Tutorials
Microsoft Office Tutorials
Saving a New Office File
After creating a new file, you can save it to disk so that you can retrieve it at another time.
When you save a file for the first time in Word, PowerPoint, or Excel, the Save As dialog box opens. In it, you enter the desired file name and location. A file name can consist of up to 255 characters; however, you should give the document a short, descriptive name. Word automatically assigns the .doc extension when you are saving a file. An Excel file is given the extension .xls, and PowerPoint adds .ppt as an extension to all files created in it.
If you want to save the document in a different drive or folder, you can use the Save in list to select the desired location. The folders and files residing in the selected location appear in the list box below the Save in box. The Places Bar on the left side of the dialog box contains shortcuts to various folders and can be used to quickly select a folder.
Once a file has been saved, its name appears in the application title bar. Subsequent saves do not display the Save As dialog box. Instead, the Office application updates the changes to the existing file each time you save.
The Save As
dialog box
Read through the steps:If you would like to complete these steps in an actual Office file, create a new Office file and then proceed through the steps.(Follow this link for instructions on creating a new Office file.)
Practice the Skill
- Open a new Word document and type the following text.NOTICE: All sales reps will be asked to give
a presentation about a new line of sporting goods that Worldwide will be offering in the next year.
I will be contacting you to arrange the details later.
- Click the Save button
on the
Standard toolbar.
The Save As dialog box opens with the text in the File name text box selected. - Type memo as the desired file name in the File Name text box.
The text appears in the File name text box. - Select the Save in list by clicking the dropdown arrow
.
A list of available drives appears. - Select the drive where you want to save the document.
A list of available folders appears. - Double-click to select the folder where you want to save the document.
The desired folder is selected. - Click Save to save the file in the selected folder.
The Save As dialog box closes and the document is saved to the selected drive and folder. - Make changes to the text by pressing [Enter] twice and typing For more information,
please feel free to call me at extension 568.1128. Click
to save the file again.
The Save As dialog box does not open; the changes are saved to the memo document in the selected folder.
| Back to Office Tutorial List | Previous Tutorial | Next Tutorial |