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Information Systems Applications

Finance System
Human Resources Management System (HRMS)
Student Administration System
Advance University Advancement System
AiM Facilities Management System
Nolij Document Imaging System

Finance 

Data Manager: John Knight, AVP Finance

(Reconcile Credit Cards, Budgets, etc.)

• Learn more about the Finance System including pertinent training class information and other access instructions. 
• A Signature Authorization form is required to document approved signers for all DeptIDs.  Please see instructions on completing the form. *note:  Signature Authority must be in place prior to approval of access to the DeptID you are requesting.
• Attend the required Finance Overview training session.
• To reconcile or review credit card information, complete Finance System - Page 2 and submit to the Finance Data Manager via interoffice mail to MSC 5705 to complete the Credit Card access process. 
• Attend the required Finance Credit Card Reconcilation training session.
• To register for the training course(s) in MyMadison search for "IT" under course numbers and all of the courses and their available sessions will appear.

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Human Resources Management System (HRMS)

Data Manager:  Diane Yerian, Director Human Resources

(Time Entry, PAR, Job Summary, etc.)

• Learn more about HRMS and for details on some of the categories of access within the system.
• PAR or Time Entry Signature Authorization is completed prior to requesting access.  Please see Signature Authority for additional information.
• HRMS Overview Training Course and/or the JMU Time Entry Training Course is required before access to the HRMS system is granted.
• To register for the training course(s) in MyMadison search for "IT" under course numbers and all of the courses and their available sessions will appear.

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Student Administration System

Data Manager:  Michele White, University Registrar

(View/Enter Class Schedule, Curriculum Management etc.)

• Attend the required SA Overview  training session.  
• If employee's job requires Course Management (enter course schedule, manage classroom enrollment, etc.), the SA Course Management training session is also required.
• To register for the training course(s) in MyMadison search for "IT" under course numbers and all of the courses and their available sessions will appear.

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Advance System (University Advancement)

Data Manager: Christopher Pipkins, AVP

(Manage Alumni data, Maintain Donor records, etc.)

• Request access via https://remedy.jmu.edu/isaccess.asp.
• Once access request has been submitted, Advancement Training Coordinator will contact end-user to set up a training schedule.
• Once training is complete, access to Advance will be granted.

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AiM (Facilities Management System)

Data Manager:  Debbie Towe, Business Manager

(Service Contract administration, Work Orders, etc.)

• Attend the required AiM Overview training session.   
• To register for the training course in MyMadison, search for "IT" under course numbers and all of the courses and their available sessions will appear.
• Training usually occurs in a group setting in the IT Training Center.
• Please contact Debbie Towe at 540.568.3645 or Joseph Archer at 540.568.6838 for specific AiM questions or issues.

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Nolij (Web Document Imaging Management)

Data Manager:  Data manager is dependent on data being imaged.  See above for primary data managers.

(Document Management solution)

• You will be contacted by Nathan Black to schedule Nolij training once your request has been processed.  Training is required before access is granted to the system.
• Please refer to the imaging coordinator in your office for the role you will be fulfilling when submitting your request.
• If your office is not currently using Nolij and you are interested in doing so a PIQ must be submitted along with an Imaging Project Requirements form.  For more information please contact Nathan Black at 540.568.8031 or blacknl@jmu.edu

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