You will be required to complete an IS Access Request anytime you must add, change or delete access to any of the JMU Information Systems Applications ONLY if access is required to fulfill your job duties and responsibilites.
After you have determined that access to any of the JMU Information Systems Applications is required for your job responsibilites, and you have your JMU eID, you and/or your supervisor will be required to complete an IS Access Request to obtain access to one or more of the systems if access is required to fulfill your job duties or responsibilites.
Your request is routed for authorization from an employee, supervisor, Data Manager and IT Trainer. Please review the flow for a more detailed description.
Depending on your relation to the IS Access Request (employee as submitter, student employee as submitter, supervisor as submitter, or 3rd party submitter requesting for others), will determine how the request is authorized. Refer to the instructions for each.
The online IS Access Request needs to be completed for one system per request. Once the request has been submitted, there is a “New Request” button that will return to the request page with the same employee and supervisor information pre-populated. If necessary, use this new form to complete another request.
When the employee/supervisor/3rd party clicks the “I agree” button during the submission or approval process, they must authenticate using their eID and password, this is sufficient for an electronic signature. Each person MUST carefully read what they are agreeing to as this is their signature for approval and acknowledging security, data integrity, data stewardship and appropriate use.
Yes, please select the radio button for “Delete” if the employee is leaving JMU. Please note that ALL access will be removed. (self service J-Ess or e-campus access will remain in place as long as the person qualifies as an employee/faculty/staff or student). If an employee changes jobs within the university and their new job duties would not require the same system access, please submit a new request stating these changes. The “Change” radio button would be selected for a change in duties.
Use the online request form selecting the “Change” radio button in question 3. The same approvals will need to be completed as in a new request to authorize the changes.