Madison Script
James Madison University

University Council

Agenda 2003-2004

Proceedings 2003-2004

University Council Members 2003-2004

Proceedings 2002-2003

   - Minutes No. 1 - 10-24-02
   - Minutes No. 2 - 11-21-02
   - Minutes No. 3 - 2-20-03
   - Minutes No. 4 - 4-10-03
   - University Council Members 2002-2003

Proceedings 2001-2002

Past Proceedings 1997-2000

Minutes No. 2 2002-2003


Minutes No. 2  2002-2003
Thursday, November 21, 2002

I.  CALL TO ORDER AND ATTENDANCE: The James Madison University Council met electronically on Thursday, November 21, 2002.

PRESENT:  Mr. Ralph Alberico, Dr. Violet Allain, Dr. Jerry Benson, Dr. Patricia Brady, Dr. David Brakke, Dr. Doug Brown, Dr. Michael Busing, Dr. Steve Frysinger, Ms. Donna Harper, Mr. Charlie King, Dr. Sharon Lovell, Dr. Robert Reid, Dr. Lin Rose, Dr. Michael Smilowitz, Dr. Kathy Stafford, Dr. Mark Warner, Dr. Richard Whitman, Ms. Emily Wyman and Dr. David Zimmerman.

ABSENT:   Ms. Andrea Fischetti, Dr. Karen Forcht, Dr. Ramon Mata-Toledo, Mr. Levar Stoney and Dr. William Walker.


Committee on Academic Programs:

Dr. Steve Frysinger, Chair, reported that their committee had not met and therefore had no report at this time.


Graduate Council:

Dr. N. William Walker, Interim Dean, will be meeting later in the month and therefore does not have a report for this meeting.


Dr. Michael Smilowitz forwarded the following report:  


A.  Standing Committees

Academic Policies

The Committee (along with the Faculty Concerns Committee) presented to the Senate its deliberations regarding the Academic Advising Initiative.  The Speaker was appointed the responsibility of recommending editing changes to the proposed document to elaborate the meaning of "Best Practices" and to clarify the role of faculty.


Faculty Concerns Committee

The committee is in the process of determining whether there is a need for University-wide policy regarding the conversion of current RTA faculty with ranks of assistant professor and above to tenure-track positions.


The Faculty Senate is hosting the Faculty Handbook Committee web site at its own website.  The Handbook Committee site underwent revisions, including a form for the electronic submission of proposed changes to the Handbook.  See


Student/Faculty Relations

Responding to President's Rose request of last spring, the Committee presented its recommendations to improve the attendance of students at the presentations of major speakers.  The Senate unanimously endorsed the recommendations.


Recommendations made to the Faculty Senate by the Student Relations Subcommittee


Endorsed by the Faculty Senate, November 7, 2002


Student Attendance at Campus Speaking Events


Purpose:  The Faculty Senate recognizes the importance of expanding the academic reach of students at James Madison University through exposure to new and sometimes complex ideas.  We also recognize that students may be reluctant to seek out scholarly experiences.  The following recommendations are provided to encourage student participation in campus-wide speaking events.



•  Provide sufficient advance notice of events (that is, before the semester begins) so that faculty may include the event in the course syllabus.


•  Give major consideration to speaking skills, especially the skill of successfully presenting complex, scholarly information to undergraduate audiences, when selecting speakers.


•  Advertise events in venues frequented by students, such as dorm bulletin boards, dining halls, etc.

•  Increase student involvement (and the visibility of student involvement) in planning speaking events.

•  Encourage involvement of University-recognized student organizations in supporting events.  For example, one or two student groups could be assigned to promote an event.  Student groups could be evaluated based on their promotional efforts, audience size, response, and other criteria, and provided an incentive such as an increase to the organization's budget.

•  Establish a "Scholars' Day" on which several speakers, panel discussions, etc., are scheduled.  A larger, more focused event would have more visibility, and be easier to promote.  Students could be encouraged or required to attend a minimum number of events.  Scholars' Day could be scheduled on the day before or after Assessment Day, in place of the Fall Semester holiday (rescheduled to midweek) or another midweek date (midweek to encourage attendance rather than a long weekend).

•  Tie student attendance at speaking events to a broad General Education requirement or Academic Enrichment program (for example, require or encourage attendance at 2 events per year throughout the student's time at JMU).


B.  Ad Hoc Committees

1.  Day Care Initiative

The Committee has completed its analysis of the survey data and prepared a draft of its report.  The final report should be available by month's end.


2.   Expanding Horizons" Project

Thomas Harrison Middle School is currently in the process of selecting the first 24 participants.  



Mr. Levar Stoney, SGA President, forwarded the attached report.


Virginia Higher Education Obligation Bond Victory

The JMU SGA would like to extend a gracious thank you to all the faculty and administrators for the network of ideas concerning the Bond issue.  We were able to implement many of the ideas throughout the last three months and work side by side with the administration and faculty to build a successful campaign on behalf of higher education.  With the passage of the Bond in the 70th percentile, we were able to make the statement that higher education should be a priority in the Commonwealth


Tuition Increase Response

With the Commonwealth of Virginia in a budget shortfall, JMU was asked to reduce its operating budget by 10.4%.  This reduction was a topic of concern within the Student Senate because of its impact on the student body.  On October 21st, the SGA's Academic Affairs committee coordinated a campus wide referendum to gauge student opinion on the role the Student Senate should play in response to a pending tuition increase or cut in faculty.  Overwhelmingly, students chose to raise tuition by $150 across the board for in-state and out-of- state students.  The Senate was able to use these results to sponsor a resolution in support of a raise of such a magnitude.  The results of the referendum along with the support of a Senate resolution were presented to the JMU Board of Visitors, who moved to raise tuition by $170 for the spring semester.  


SGA Newsletter: Student Glance Ahead

The Communications and Public Relations committee has sought to engage the student body in the affairs of the SGA.  The committee has begun to publish an electronic newsletter which will be distributed via email on a biweekly basis.  We hope this tool accomplishes our goals of educating and informing the student body on the activities the SGA and other organizations are pursuing.



The Madison Challenge

The Community Affairs committee is currently coordinating a campus-wide canned food drive competition among clubs and organizations.  The collected food items will be donated to the Mercy House for needy families this Thanksgiving.  The top three collectors will receive prizes for their service and participation. This project is one of many planned to foster a stronger relationship between JMU and the Harrisonburg community.


Senior Class Council Graduate & Professional Program Fair

The 2003 Senior Class Council along with the College of Graduate and Professional Programs held the 2nd annual Graduate and Professional Programs Information Fair Thursday, November 14.  Representatives from JMU's graduate programs, as well as representatives from other institutions were present to talk with students about post-baccalaureate education.

The following Graduate Schools were represented:

American University
East Carolina University
Wake Forest
Georgetown University
Virginia Commonwealth University
University of Virginia
Virginia Tech
Radford University
Lynchburg College


Purple Out

On Homecoming Day, the SGA held its second annual Purple Out at the football game. The free t-shirts were given out earlier in the week to students.  Students waited in long lines for two hours only to exhaust a couple thousand t-shirts in five short minutes.  Students were asked to wear purple at the football game to create a sea of purple in the football stands.  We hope to continue this event during the basketball season and for next year's Homecoming game.



Mr. John Horigan, Honor Council President, provided the following information.


Informal Resolutions:  agreements between a faculty member and a student accused of violating the Honor Code.  The agreement is essentially a contract between the instructor and the student regarding the violation, generally including an admission of guilt, and the sanction for that violation.  The maximum sanction that may be imposed by this course of action is failure of the course without the option to repeat/forgive.  Average number of Informal Resolutions for any academic year is highly variable. 


As of 11/11/02 for '02- '03:  11


Formal Resolutions:  hearings granted to a student accused of violating the code for any of the following reasons: First, the accused refuses to sign an Informal Resolution, or denies guilt.  Second, the faculty member involved deems the violation too serious to be dealt with by only one faculty member.  Third, the student has one or two prior violations, whether informal or formal.  A Formal Resolution requires that a hearing panel be convened with four students (three Honor Council Representatives and the Council Vice President), and three faculty representatives as the deliberations panel.  The decision of guilt is made before intent and sanctioning.  Only after a decision regarding guilt is made is the panel informed of any prior violations.  Minimum sanctions that apply are as follows: for a first violation there is no minimum sanction.  For a second violation suspension for one academic semester and failure of the course without the option to repeat forgive.  Lastly, for a third violation the minimum sanction is expulsion.  In past years the average number of Formal Resolutions per year has fluctuated around two. 


As of 11/15/02 for Fall Semester '02: 2 under investigation

As of 11/15/02 for Fall Semester '02: 2 hearings completed



New Representatives are added to the council at the start of each semester.  Any full- time student, undergraduate or graduate may apply.  Twelve of the 15 new Representatives have completed their training. 


Student Education Committee

The Student Education Committee will be undertaking numerous Residence Hall presentations on the topic of the Honor Code in an effort to increase awareness of the importance and value of academic integrity at JMU beginning in the Spring semester. 


Honor Advisory Board

The Honor Advisory Board has not yet met for this semester. 



Ms. Emily Wyman, the Executive Director for the University Program Board, presented the following report.


The University Program Board has one new event for next semester.  We are working with CMISS to bring a keynote speaker for the MLK Day Celebration.  Movies are continuing as scheduled and our second sneak preview of the year ("Friday After Next") will be shown on November 21 at 11:30pm.  Due to budget cuts, UPB was unable to go to the annual NACA conference so we will be participating in an UREC low ropes course and a retreat in January to fulfill the teambuilding role NACA usually fills.  Happy Holidays and if you have any questions about events/co-sponsorships, please email me at





NOTE:   The next meeting is scheduled to meet Thursday, February 20, 2003.  





Linwood H. Rose, President



Donna E. Burch, Secretary

James Madison University logo PUBLISHER: President's Office, MSC 7608, Harrisonburg, VA 22807 - PHONE: (540) 568-6868 - FAX: (540) 568-2338
FOR INFORMATION CONTACT: Donna Burch - Privacy Statement
Last Modified: 10/30/2003