I. CALL TO ORDER AND ATTENDANCE: The James Madison University Council
met electronically on Thursday, April
PRESENT: Mr. Ralph Alberico, Dr.
Jerry Benson, Dr. David Brakke, Dr. Doug Brown, Dr.
Stephanie Chisolm, Mr. Brandon Durflinger,
Dr. Steve Frysinger, Dr. Dona Gilliam, Dr. Linda Halpern, Dr. Art Hamilton, Ms. Donna Harper, Mr. Charles
King, Dr. Sharon Lovell, Ms. MeghannMcCroskey, Dr. Robert Reid, Dr. Lin Rose, Dr. James Ruff,
Dr. Robert Scott, Dr. Anne Stewart, and Dr. Mark Warner.
ABSENT: Dr. Barbara Castello, Mr. Dave
Mills, Dr. Bill O'Meara, Dr. Craig Shealy, Dr. Kathy
Stafford, Dr. William Walker, Dr. Richard Whitman and Ms. Emily Wyman (new
Exec. for UPB).
II. COMMISSION/COUNCIL REPORTS:
Committee on Academic Programs:
Dr. Steve Frysinger, Chair, forwarded the
The first physical meeting of the Committee on Academic Programs (CAP) was held
on Friday March 29th, 2002,
in ISAT/CS room 259 from .
Business After introductions, we began by discussing
how we should conduct business, with the following conclusions.
a) Deciding Issues Issues will be decided either by apparent consensus, when appropriate, or
by voting. A member can request that an issue be decided by vote. When voting
is required, an issue is passed only if more than 50% of the CAP roster votes
in favor. While there is no quorum for a meeting, this effectively means that
more than 50% of the membership must either be in attendance or vote
electronically (by email to the Chair) in order to decide an issue. The CAP may
require some issues to be voted upon only in person. Unless and until it proves
necessary, we will not use Robert's rules of order.
b) Meeting Attendance Since the CAP is not expected to be taking up personnel matters,
attendance is open to the general JMU community. However, the CAP reserves the
right to determine if and when to open time for comments and questions by
c) Meeting Frequency Until we have established our Standard Operating
Procedures (SOP) we will attempt to meet physically at least once per month.
After that, meeting frequency will depend on the issues which come before us.
We will attempt to conduct as much business electronically as possible. Our
next two meetings have been scheduled for Monday April 29th
(9-11:30) in ISAT/CS 259 and Friday May 17th (9-11:30) in HHS 0014.
d) Meeting Reports The Chair will produce summary reports of CAP meetings. They will be made
available to the CAP membership and the University Council via email and to the
faculty at large via the CAP website (when it is up and running). Reference to
this website may be made in the VPAA's periodic
newsletter to faculty, which might from time to time also include other
information about the work of the CAP. Committee members may request that the
minority opinions (i.e. those not prevailing in a vote) be included in meeting
CAP Charter: Responding to the Faculty Handbook The obligations of the CAP are established in
the 2001 Faculty Handbook (pgs 74-75). Therefore our next order of business was
to visit and discuss the relevant passages of the Handbook. Because there is
some ambiguity in these passages, we will continue to discuss these in
subcommittees and in the next CAP meetings, with the goal of arriving at
interpretations which we will publish and use to guide our work. We established
three subcommittees to address the responsibilities listed in the handbook
(section IV.C.3.a) and form a framework for discussion in our next meeting.
a) Responsibility IV.C.3.a(1) Subcommittee (Big
Picture) This subcommittee, chaired by David Brakke, will
address the issue of what sorts of things we're recommending to the president
and board of visitors, especially if and as it goes beyond the appeal/review
role indicated by the next two Responsibilities.
b) Responsibility IV.C.3.a(2), IV.C.3.a(3) Subcommittee
(C&I Relationship) This subcommittee, chaired by Teresa Gonzales,
will examine the way in which existing curricular procedures could be reviewed,
and how disputes arising from our existing C&I process could be resolved.
The balance of the subcommittee consists of the representatives from the
college C&I committees.
c) Responsibility IV.C.3.a(4) Subcommittee (Logistics)
This subcommittee, chaired by Steve Frysinger, will
examine not only how copies of APR reports will be maintained, but will also
look more generally at the infrastructure, processes, and procedures the CAP
will need to conduct its business
Graduate Council: Dr. N. William Walker, Interim Dean, forwarded the following report: Old Business:
· One administrative Course Approval/Change
1.New policy:No new policies adopted
testing requirements for Fine Arts program applicants
for additional course requirements in the syllabi for upper level courses that
will be cross-listed with undergrad courses
criteria/goals for proposed programs, i.e. criteria for “Programs of
of steering committee to address assistantship issues
of GRE scores older than five years
advocacy and marketing sub-committee felt the need to develop strategies for
external audiences particularly. An external marketing plan is being developed.
certification development/approval process sub-committee is completing a draft
of a certificate proposal.
5.Analysis/allocation of graduate assistants sub-committee:Because this area is of such great importance, the group agreed with the
notion that we need a standing assistantship committee. Dr. Walker will begin
to solicit members.
6.The Grad faculty approval
process sub committee decided that we would retain current review process and
timeline and streamline approval application process.
·Dr. Walker will be forming a committee to look
into the English language testing procedures for international residents who
would be teaching at JMU.
·If postings on the curriculum board are
incomplete, they will not be reviewed or voted on.
·SteveKnickrehm will be working
on a program analysis project involving graduate program resources.
·Andy Perrine will be heading up a website
development project and we have asked to be considered as a beta site.
·Formation of a Grad Student Association is underway.
on Community: Dr. Anne Stewart and Mr. Zeb Davenport, Co-Chairs, forwarded the following report.
Campus Climate Assessment The subcommittee is
comprised of Vicki Wise, Zeb Davenport, Anne Stewart,
Antionette Roberts, and Charles Lockett.(Thanks to Donna Harper for facilitating the
assistance of Vicki Wise.) The subcommittee members discussed the feasibility
of conducting an effective campus climate assessment.Given the projected scope of recommended activities,
timeline needs, and budget requirements, the subcommittee supported generating
a proposal for completing the campus climate assessment when sufficient
resources become available.
a.A collection of research
articles and annotated bibliography for recommended practices in climate assessment
has been assembled.Additional
references and instruments are continuing to be collected.When information is gathered, it will be
located in Zeb’s office (Taylor 399) for committee members
and Anne continue to make contacts with other university personnel to learn how
assessments have been conducted at other universities.
b. Handouts were distributed to the members, The “EngagedUniversity” in a Disengaged
Society: Realistic Goal or Bad Joke? by Benjamin
Barber; Diversity Works: The Emerging Picture of How Students Benefit by Daryl
G. Smith; and The Questions of Diversity by the HR Press.
Subcommittee Structure and Activities. Each sub-committee was
provided a written description of their primary objectives and activities and
asked to keep a record of their meetings and brief minutes for future
Campus Training (Gibson, Wilkerson, Rosier)
The Campus Training sub-committee conducted 2 workshops, “Examining the Isms”,
April 4-5. The focus of workshops was awareness of personal and institutional
discrimination and generating steps to act to eliminate it.
A draft of a possible
Commission on Community logo was presented for the committee to review.Any suggestions should be forwarded to Tiffanie Rosier at firstname.lastname@example.org.Several logo samples will be presented at
the next full committee meeting for members to make a selection.When the logo is selected and approved, it
will be used on the Commission’s website and incorporated in some manner at all
Reception and Foundation (Rabie, Knight)
John Knight recommended that a local account be created to deposit monies to
support area students from underrepresented populations.AbdelrhamanRabie suggested that the next Community Connection
Reception could be held at the local mosque.
Infusing Diversity into the
Curriculum (Sternberger, Lockett)
This subcommittee is compiling information and will explore options for
disseminating their recommendations.They are also contacting the advising initiatives group to exchange
of Diversity(Wilborn, Allain, Edwards, Gatesman)
The members discussed the numerous issues regarding defining diversity such as
the different diversity definitions across campus, the importance of having one
definition of diversity for JMU, and comparing the definition of diversity with
the charge to the Commission
The subcommittee agreed on a
definition of diversity and presented it to the full committee.It reads:
“The term diversity at JMU is broadly used to
refer to many variables including, but not limited to race, ethnicity, national
origin, religion, gender, sexual orientation, disability and socio-economic
Commission members will
review the definition and be prepared to vote on endorsing the diversity
definition at the next meeting.If
approved, the group agreed it should be placed on the web site, be included in
the Commission’s charge and placed in JMU publications (i.e. faculty handbook,
catalogues, policy and procedures), contingent on compliance with University
Commission Structure and Membership
felt the commission was effective this year and accomplished much.It was suggested to continue the same structure
next year and give it time to flourish before making changes.
Suggestions for next year:
should take place as to who should serve on the Commission, what the needs of
the Commission are, and who can best assist in meeting these needs
Ad-Hoc members to assist in specific projects
orientation in August
financial support from the President’s Office for vital functions of the