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University Council

Agenda 2003-2004

Proceedings 2003-2004

University Council Members 2003-2004

Proceedings 2002-2003

Proceedings 2001-2002

   - Agenda 2001-2002
   - Minutes 1 - 2001-2002
   - Minutes 2 - 2001-2002
   - Minutes 3 - 2001-2002
   - Minutes 4 - 2001-2002

Past Proceedings 1997-2000

Minutes 4 - 2001-2002



Minutes No. 4   2001-2002
Thursday, April 11, 2002

I.  CALL TO ORDER AND ATTENDANCE: The James Madison University Council met electronically on Thursday, April 11, 2002.

PRESENT:  Mr. Ralph Alberico, Dr. Jerry Benson, Dr. David Brakke, Dr. Doug Brown, Dr. Stephanie Chisolm, Mr. Brandon Durflinger, Dr. Steve Frysinger, Dr. Dona Gilliam, Dr. Linda Halpern, Dr. Art Hamilton, Ms. Donna Harper, Mr. Charles King, Dr. Sharon Lovell, Ms. Meghann McCroskey, Dr. Robert Reid, Dr. Lin Rose, Dr. James Ruff, Dr. Robert Scott, Dr. Anne Stewart, and Dr. Mark Warner.

ABSENT: Dr. Barbara Castello, Mr. Dave Mills, Dr. Bill O'Meara, Dr. Craig Shealy, Dr. Kathy Stafford, Dr. William Walker, Dr. Richard Whitman and Ms. Emily Wyman (new Exec. for UPB).


Committee on Academic Programs:

Dr. Steve Frysinger, Chair, forwarded the following report.

The first physical meeting of the Committee on Academic Programs (CAP) was held on Friday March 29th, 2002, in ISAT/CS room 259 from 3-5 pm.

1.        Conducting Business
After introductions, we began by discussing how we should conduct business, with the following conclusions.

a)    Deciding Issues
Issues will be decided either by apparent consensus, when appropriate, or by voting. A member can request that an issue be decided by vote. When voting is required, an issue is passed only if more than 50% of the CAP roster votes in favor. While there is no quorum for a meeting, this effectively means that more than 50% of the membership must either be in attendance or vote electronically (by email to the Chair) in order to decide an issue. The CAP may require some issues to be voted upon only in person. Unless and until it proves necessary, we will not use Robert's rules of order.

b)    Meeting Attendance
Since the CAP is not expected to be taking up personnel matters, attendance is open to the general JMU community. However, the CAP reserves the right to determine if and when to open time for comments and questions by non-members.

c)     Meeting Frequency
Until we have established our Standard Operating Procedures (SOP) we will attempt to meet physically at least once per month. After that, meeting frequency will depend on the issues which come before us. We will attempt to conduct as much business electronically as possible. Our next two meetings have been scheduled for Monday April 29th (9-11:30) in ISAT/CS 259 and Friday May 17th (9-11:30) in HHS 0014.

d)    Meeting Reports
The Chair will produce summary reports of CAP meetings. They will be made available to the CAP membership and the University Council via email and to the faculty at large via the CAP website (when it is up and running). Reference to this website may be made in the VPAA's periodic newsletter to faculty, which might from time to time also include other information about the work of the CAP. Committee members may request that the minority opinions (i.e. those not prevailing in a vote) be included in meeting reports.

2.        CAP Charter: Responding to the Faculty Handbook
The obligations of the CAP are established in the 2001 Faculty Handbook (pgs 74-75). Therefore our next order of business was to visit and discuss the relevant passages of the Handbook. Because there is some ambiguity in these passages, we will continue to discuss these in subcommittees and in the next CAP meetings, with the goal of arriving at interpretations which we will publish and use to guide our work. We established three subcommittees to address the responsibilities listed in the handbook (section IV.C.3.a) and form a framework for discussion in our next meeting.

a)    Responsibility IV.C.3.a(1) Subcommittee (Big Picture)
This subcommittee, chaired by David Brakke, will address the issue of what sorts of things we're recommending to the president and board of visitors, especially if and as it goes beyond the appeal/review role indicated by the next two Responsibilities.

b)    Responsibility IV.C.3.a(2), IV.C.3.a(3) Subcommittee (C&I Relationship)  This subcommittee, chaired by Teresa Gonzales, will examine the way in which existing curricular procedures could be reviewed, and how disputes arising from our existing C&I process could be resolved. The balance of the subcommittee consists of the representatives from the college C&I committees.

c)    Responsibility IV.C.3.a(4) Subcommittee (Logistics)
This subcommittee, chaired by Steve Frysinger, will examine not only how copies of APR reports will be maintained, but will also look more generally at the infrastructure, processes, and procedures the CAP will need to conduct its business

Graduate Council:
Dr. N. William Walker, Interim Dean, forwarded the following report:
Old Business:

·        Twelve electronic Faculty/Instructor approvals

·    Thirty electronic Course Approval/Changes approved

·    One administrative Course Approval/Change approved

New Business:

1.            New policy:  No new policies adopted

2.            Issues under discussion:

a.       Admission testing requirements for Fine Arts program applicants

b.      Student handbook revisions

c.       Need for additional course requirements in the syllabi for upper level courses that will be cross-listed with undergrad courses

d.      Possible criteria/goals for proposed programs, i.e. criteria for “Programs of Distinction”

e.       Formation of steering committee to address assistantship issues

f.        Acceptance of GRE scores older than five years

3.      The advocacy and marketing sub-committee felt the need to develop strategies for external audiences particularly. An external marketing plan is being developed.

4.      The certification development/approval process sub-committee is completing a draft of a certificate proposal.

5.            Analysis/allocation of graduate assistants sub-committee:  Because this area is of such great importance, the group agreed with the notion that we need a standing assistantship committee. Dr. Walker will begin to solicit members.

6.            The Grad faculty approval process sub committee decided that we would retain current review process and timeline and streamline approval application process.

7.            Announcements:

·  Dr. Walker will be forming a committee to look into the English language testing procedures for international residents who would be teaching at JMU.

·  If postings on the curriculum board are incomplete, they will not be reviewed or voted on.

·  Steve Knickrehm will be working on a program analysis project involving graduate program resources.

·  Andy Perrine will be heading up a website development project and we have asked to be considered as a beta site.

·  Formation of a Grad Student Association is underway.

Commission on Community:
Dr. Anne Stewart and Mr. Zeb Davenport, Co-Chairs, forwarded the following report.  

Campus Climate Assessment  
The subcommittee is comprised of Vicki Wise, Zeb Davenport, Anne Stewart, Antionette Roberts, and Charles Lockett.  (Thanks to Donna Harper for facilitating the assistance of Vicki Wise.) The subcommittee members discussed the feasibility of conducting an effective campus climate assessment.  Given the projected scope of recommended activities, timeline needs, and budget requirements, the subcommittee supported generating a proposal for completing the campus climate assessment when sufficient resources become available.

a.       A collection of research articles and annotated bibliography for recommended practices in climate assessment has been assembled.  Additional references and instruments are continuing to be collected.  When information is gathered, it will be located in Zeb’s office (Taylor 399) for committee members to review.  Zeb and Anne continue to make contacts with other university personnel to learn how assessments have been conducted at other universities.
b.   Handouts were distributed to the members, The “
Engaged University” in a Disengaged Society:  Realistic Goal or Bad Joke? by Benjamin Barber; Diversity Works: The Emerging Picture of How Students Benefit by Daryl G. Smith; and The Questions of Diversity by the HR Press.

Subcommittee Structure and Activities. 
Each sub-committee was provided a written description of their primary objectives and activities and asked to keep a record of their meetings and brief minutes for future committees.  

Campus Training (Gibson, Wilkerson, Rosier)
The Campus Training sub-committee conducted 2 workshops, “Examining the Isms”, April 4-5. The focus of workshops was awareness of personal and institutional discrimination and generating steps to act to eliminate it.

A draft of a possible Commission on Community logo was presented for the committee to review.  Any suggestions should be forwarded to Tiffanie Rosier at   Several logo samples will be presented at the next full committee meeting for members to make a selection.  When the logo is selected and approved, it will be used on the Commission’s website and incorporated in some manner at all activities.

Community Connections Reception and Foundation (Rabie, Knight)
John Knight recommended that a local account be created to deposit monies to support area students from underrepresented populations.  Abdelrhaman Rabie suggested that the next Community Connection Reception could be held at the local mosque.

Infusing Diversity into the Curriculum (Sternberger, Lockett)
This subcommittee is compiling information and will explore options for disseminating their recommendations.  They are also contacting the advising initiatives group to exchange information.

Definition of Diversity  (Wilborn, Allain, Edwards, Gatesman)
The members discussed the numerous issues regarding defining diversity such as the different diversity definitions across campus, the importance of having one definition of diversity for JMU, and comparing the definition of diversity with the charge to the Commission

The subcommittee agreed on a definition of diversity and presented it to the full committee.  It reads:

“The term diversity at JMU is broadly used to refer to many variables including, but not limited to race, ethnicity, national origin, religion, gender, sexual orientation, disability and socio-economic status.”

Commission members will review the definition and be prepared to vote on endorsing the diversity definition at the next meeting.  If approved, the group agreed it should be placed on the web site, be included in the Commission’s charge and placed in JMU publications (i.e. faculty handbook, catalogues, policy and procedures), contingent on compliance with University policies.

Commission Structure and Membership
Members felt the commission was effective this year and accomplished much.  It was suggested to continue the same structure next year and give it time to flourish before making changes.  

Suggestions for next year:

·         Discussion should take place as to who should serve on the Commission, what the needs of the Commission are, and who can best assist in meeting these needs

·         Have Ad-Hoc members to assist in specific projects

·         Conduct orientation in August

·         Pursue financial support from the President’s Office for vital functions of the Commission

·         Teach Center


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