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Academic Policies &
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|Academic Policies and Procedures: A-E||Academic Policies and Procedures: F-N|
|Prerequisite and Eligibility Requirements||Semester Honors List||Transfer of Credit from Other Institutions|
|Student Teaching||Unit of Credit|
|Re-entry to the University||Transcript||Undergraduate Grading System|
|Registration||Transfer Equivalent Policy for Readmitted Students||Withdrawal from the University|
|Prerequisite and Eligibility Requirements|
|Students should consult the appropriate catalog to determine prerequisite or eligibility requirements for course selections. Without special permission, students cannot take for credit a course for which the prerequisite has not been met or for which they are not eligible. In addition, students cannot take for credit a course that is a prerequisite to a course they have already taken. Many courses require other courses as prerequisites. Students should be aware that a course in which they receive a grade of “D” or “D+” probably does not adequately prepare them to take a course which requires the first as a prerequisite. Before continuing on to a succeeding course, students should discuss their level of preparation with the professor of the second course and decide whether or not they need to retake the first course to improve their understanding as well as their grade.|
|Re-entry to the University|
|Degree-seeking students who have not attended JMU for one or more semesters and who wish to return to their studies at JMU are classified as re-entry students. The re-entry process is contingent upon the student’s length of absence and academic standing at the time of departure. To avoid delays in registration, the Intent to Enroll Form (for students who have been absent from JMU for less than two years) or the Office of Admissions Re-entry Form (for students who have been absent for two or more years) must be submitted by the indicated deadline for the anticipated semester of return. The Intent to Enroll form is available on the Web at http://www.jmu.edu/registrar/forms.shtml. The Re-entry Form is available on the Web at http://www.jmu.edu/admissions/apply/PDF/reentry.pdf. All registration holds must be cleared before the student will be eligible to register.
Deadlines for Submission of Intent to Enroll and Re-entry Forms:
|Re-entry After Absence of Less Than Two Calendary Years|
|Students in Good Standing|
Students who left the university in good standing and who have been absent for one semester or more without declaring a formal leave of absence must submit an Intent to Enroll Form to the Office of the Registrar. Students in good standing who have declared a formal leave of absence for non-medical reasons will be automatically activated and eligible to register for the stated semester of return without further action on their part (provided there is resolution of outstanding registration holds). Activation for students who take a leave of absence for documented medical or mental health reasons will be contingent on receipt of a letter from the attending physician indicating the student is able to attend classes. This letter must be received in the Office of the Registrar by the deadlines indicated in the table above. Students on Probation
Students who left the university on academic probation, and who have been absent for one semester or more, must submit an Intent to Enroll Form directly to the Director of Academic Student Services, MSC 7503. A personal statement citing the reason for departure and interim activities must accompany the form. Re-entry and continued enrollment are not guaranteed, but are contingent upon review by an academic review committee chaired by the Director of Academic Student Services. Such review may result in denial or conditional re-entry. Students on Suspension
Students who are placed on a first academic suspension may follow the appeal process stated in their suspension notification or apply for re-entry after the suspension period. A personal statement citing the reason for departure and interim activities must accompany all Intent to Enroll Forms. Students must submit all documents to the Director of Academic Student Services, MSC 7503. Re-entry and continued enrollment are not guaranteed but contingent upon review by an academic review committee chaired by the Director of Academic Student Services. Such review may result in denial or conditional re-entry. With prior approval from the dean of the major college and the Office of the Registrar, a suspended student may choose to take courses at another institution. Course work completed during the period of suspension may be considered as part of the criteria for re-entry, but courses taken at another institution cannot be used to raise the grade point average at JMU, nor will the courses automatically transfer to JMU. A maximum of 12 semester hours will be accepted as transfer credits. These hours will be considered once the student has been readmitted and has earned a minimum semester grade point average of 2.0 in at least 12 credit hours attempted during the semester of return.
|Re-entry After Second Suspension or Absence Exceeding Two Calendar Years|
|Students who are eligible to apply for re-entry after an absence of two or more calendar years, regardless of their academic standing at the time of departure, must apply for readmission through the Office of Admissions. Readmission is not automatic but subject to committee review of the application, the personal statement citing the reason for absence and evaluation of work completed at JMU as well as work completed at other institutions during the student’s absence from JMU. If a degree-seeking student leaves James Madison University after earning a portion of General Education credits and earns an approved Virginia Community College System (VCCS) Associate Degree, JMU will accept it in fulfillment of General Education requirements. Students who earn the approved degree while on academic suspension status from James Madison University are only eligible to re-enter James Madison University by agreeing to apply for the Transfer Equivalent Option upon their approved return to James Madison University.|
|Semester course listings are available on the university’s internet accessible information system at http://ecampus.jmu.edu. The university expects all students to register on the dates indicated in the registration calendar. A late registration fee is charged for registration after the first day of classes, and there is no reduction in other fees. Credit is not allowed in any course for which the student is not duly registered, and registration is not complete until all fees for the semester have been paid.|
|JMU requires students to take a series of student outcomes assessments prior to their graduation. These assessments are held at three stages of students’ academic careers, including:
|Semester Honors List|
|To qualify for the honor of being placed on the President’s List, a student must earn a grade point average of 3.900 or above and carry a course load of at least twelve graded credit hours (i.e., exclusive of credit hours taken on a credit/no credit basis). To qualify for the Dean’s list, a student must meet the President’s List requirement for course load and earn a grade point average of 3.500-3.899.|
|Student teaching should be a full-time experience. Only in exceptional cases will additional course work be approved during the student teaching period. Moreover, student teachers cannot expect to work or participate in excessive extracurricular activities during their student teaching period as any interference with student teaching might lower the quality of the individual’s performance. Students with problems or special needs must contact the Office of Teacher Education Services. All student teaching grades are assigned on a credit/no-credit basis.|
|The permanent academic record or transcript is the official record of a student’s grades earned to date, and it includes the date of graduation, degree received and date of withdrawal or dismissal. Official transcripts and other documents with the university seal attached are not released to the student; rather, the Office of the Registrar mails them directly to another college or authorized agency. The Office of the Registrar may release a student’s transcript upon receipt of a written request from the student or former student and for authorized research purposes.|
|Transfer Equivalent Policy for Readmitted Students|
|A student who returns to JMU after a separation of two calendar years and who maintains a minimum 2.0 GPA for 12 credit hours earned at JMU after her/his return is eligible to apply for the transfer equivalent policy. This policy allows a student a quality point status equivalent to that of a transfer student admitted to the university: The student’s new GPA will initially be that earned in the 12 credit hours taken upon readmission. In order to exercise this option, the student must request in writing the approval of the appropriate college dean and the Office of the Registrar. The following regulations govern this option.
|Transfer of Credit from Other Institutions|
|A student wishing to earn credits at another institution, either in the summer or during a regular session, must obtain permission from the Office of the Registrar in advance of taking courses from another institution. Following consultation with the head of the academic unit if necessary, the Office of the Registrar will make the determination concerning the course and its application toward a JMU degree.
For a student on academic suspension status, a maximum of 12 semester hours will be accepted as transfer credits. These hours will be considered once the student has been readmitted and has earned a minimum semester grade point average of 2.0 in at least 12 credit hours attempted during the semester of return.
The General Education program allows students to transfer credit for a particular course based on a comparison of course objectives and content at JMU with those at the other institution. Once students have enrolled for classes at JMU, however, they are expected to complete the General Education program here. The Dean of General Education, the Associate Dean of General Education or a Cluster Coordinator must approve any exception to this policy. After students have enrolled for classes, some restrictions will be applied to transferring in credit for the General Education program. These restrictions include the following policies:
|Unit of Credit|
|The JMU academic calendar is based on the semester system. The unit of credit is the credit hour. A credit hour represents one 50-minute class period each week in the semester for lectures, or two 50-minute class periods for each week in the semester for laboratory or fieldwork.|
|Undergraduate Grading System|
|The university keeps a complete record of each student’s work and makes grades available to students through the online student information system (e-campus) at the end of each semester. Mid-semester grades in all courses are also made available through the online student information system (e-campus) to new first year students. Grades are not mailed to students.
Letter grades and quality points express the academic achievement of a student in a specific course. The quality point values listed in the previous table are earned for each semester credit hour.
A course in which a grade of “F” is received does not result
in earned credit hours, but does count as credit hours attempted in computing the grade point average. A course in which a grade of “WP” or “WF” is received neither results in earned credit hours nor counts as credit hours attempted in computing the grade point average.
The academic achievement of a student in a specific course is expressed by letters as in the following table.
|In certain circumstances, a grade of “NP” (denoting that an irregularity has resulted in a “Not Processed” designation) or “I” (recorded by faculty and denoting incomplete work in a given course) will be given for a course. An “NP” or “I” grade will automatically be converted to a permanent “F” grade at the end of the next regular semester. It is imperative that a student receiving any “NP” grade contact the Office of the Registrar as soon as possible to make sure that appropriate action is taken to remedy the problem. Any student receiving an “I” grade should follow the university policy on incomplete grades.|
|Grade Point Average|
|The university computes a student’s grade point average for any period by dividing the number of quality points earned during that period by the number of credit hours attempted during the same period. For instance, during a period in which a student attempts 16 credit hours and earns 40 quality points, the student’s GPA is 2.5. A student’s cumulative GPA is computed by dividing the total number of quality points earned at JMU by the total number of credit hours attempted at JMU. Except as set forth under the Graduation with Honors policy, all references to grade point average denote the grade point average derived from course work taken at JMU.|
|The grade of “B” in a three credit-hour course earns nine quality points; the grade of “C” in the same course would earn six quality points.
The following do not affect quality points earned, credit hours attempted or GPA:|
|The “I” symbol is used to indicate incomplete work in a given course and is awarded only when a student is unable to complete course work because of illness or another equally compelling reason. Courses in which a student receives a grade of “I” must be completed by the end of the next regular semester, or the grade is recorded permanently as “F.” (See the University Calendar for the dates by which grade changes must be reported to the Office of the Registrar.) A student seeking a grade of “I” must make that request to the relevant faculty member before the end of the semester in which that course is taking place.|
|A student may repeat any of the courses that he or she has taken at JMU. All grades will be included when calculating the student’s grade point average. There are, however, certain exceptions to this rule. Students may elect to repeat up to two courses during their enrollment at JMU on a “repeat forgiveness” basis. As a result of the “repeat forgiveness” option, the university will exclude the previous grade and credit hours earned for the repeated course when it calculates the student’s cumulative GPA and earned credit hours total, regardless of whether the previous grade was higher or lower than the repeat attempt. Both grades will appear on the transcript. The student must either declare the “repeat forgiveness” option at registration or complete the appropriate adjustment form prior to the end of the course adjustment period. A student may not exercise the repeat/forgiveness option for courses in which that student was assigned a grade as a result of an Honor Code violation. All grades will appear on the student’s transcript, but a course that has been repeated will only be counted once toward satisfying graduation requirements.|
|Withdrawal from the University|
|Students withdraw from the university when their enrollment is terminated before these students have completed the semester for which they registered. Students who decide to withdraw during the first three weeks of the semester must complete the Cancellation/Non-Returning Notice available at http://www.jmu.edu/registrar/forms.shtml and submit it to the Office of the Registrar. Students desiring to withdraw after the third week of the semester must contact the JMU Ombudsperson at (540) 568-2804.
The JMU Ombudsperson must approve such withdrawal requests, set the official withdrawal date and notify other university offices of the withdrawal. Strict compliance with this requirement is mandatory. Students who withdraw without receiving official approval will receive a grade of “F” for all courses in which they are enrolled.
Students who withdraw with official approval will receive grades based upon the following criteria:|