Letters to Accept or Decline an Offer
After you've heard from an employer with an offer, it's important to think about your decision and respond professionally.
As soon as you make a decision to accept an offer, write an acceptance letter restating the terms of condition and your starting date. If the organization requests additional information from you, include it in your acceptance letter.
If you choose to decline an offer, you should write a positive letter to decline. Thank the organization for their interest, and state your reasons for declining the offer.
It's also important to communicate professionally when you are no longer interested in a position and wish to withdraw, or have heard that you were not chosen for a position.