Real Property-Lease Expiration
In some instances, it is neither
economical nor in the best interest of the institution to move a
JMU department's location at the end of a lease period. If all
renewal options were exercised and the department determines it
should remain at the same location, a new Deed of Lease
must be prepared with a description of the changes in the terms
and/or conditions. The Bureau of Real Property Management must be
notified at least 150 days prior to the expiration date of the
- A Lease Authorization memo is
forwarded to the department (user) leasing space. The user reviews
their current space needs, identifies funding, signs the Lease
Authorization memo and attaches a written Lease Justification for remaining
at the same location (demonstrating the tangible benefits, the
mission of the Program or Department and estimated relocation
- Real Property notifies Lessor of JMU's
intentions according to the time specified for written notices.
Budget reporting is submitted to the Assistant Vice President for
Resource Planning and JMU Administrative offices for support to
continue the lease.
- Real Property prepares a Lease Analysis
Chart, a Certification of Space Needs and Funding and
a new Deed of Lease in conjunction with the required
notification date specified in the lease and forwards to the Bureau
of Real Property Management for approval.
- The approved lease is returned to Real Property
Administrator for signature. The fully executed lease is
distributed to the appropriate parties.