You may make changes to your coverage any time there is a change in family status: marriage or divorce, death of spouse or dependent, birth or adoption of a child, or change in your spouse's employment. Changes must be made within 31 days of the status change.
Coverage in a health care plan begins on the first day of the first full month in which you begin work, but enrollment in a health benefit program must be completed within 31 days of employment. Health insurance coverage ends on the last day of the month in which you separate from the University provided premiums have been paid.
Questions concerning health care benefits should be directed to the Benefits Services Center at 568-3970.
Pre-Tax and After Tax
Section 125 of the Internal Revenue Code permits employees to have their portion of the health insurance premium deducted prior to state and federal taxation. You will be automatically placed into the Pre-Tax program unless you OPT OUT during your first 31 days of employment. You may make changes in this selection once a year during open enrollment.
ValueOptions is the administrator for the mental illness and substance abuse services. Eligible services must be pre-authorized by ValueOptions (1-866-725-0602), a referral from your Primary Care Physician is not necessary.
The Employee Assistance Program (EAP) is a confidential assessment, referral, and short-term problem solving service available to all employees and qualified members of their households. To access this program, call 1-866-725-0602.
Flexible Reimbursement Accounts
Enrollment in a flexible spending account allows for deductions prior to state and federal taxation. There are two types of flexible spending accounts: medical reimbursement and dependent care reimbursement.
The Medical Reimbursement Account allows you to set aside pre-tax dollars to pay for medical, dental, vision care, or other eligible expenses which are not covered by your health benefits plan. The maximum amount employees may deposit into their account each plan year is $5,000. The minimum contribution each pay period is $20. An employee must have six months service to be eligible for the medical reimbursement account.
The Dependent Care Reimbursement Account allows employees to set aside pre-tax dollars to pay for eligible dependent care expenses. Single employees or employees who are married and file joint returns may deposit a maximum of $5,000 per plan year into the account; married employees who file separate tax returns are limited to $2,500 per plan year. The minimum contribution each pay period is $20.
There is a monthly pre-taxed administrative fee for participation in both the medical and dependent care flexible reimbursement accounts, and once the deduction begins, you cannot stop it until the open enrollment period or a status change occurs. You need to plan carefully when enrolling in either of these accounts, as you will forfeit any unused balances at the end of the year.
Important: Some of the benefits listed below are related to an employee's enrollment in the Virginia Sickness & Disability Program. Not all Administrative & Professional Faculty members are enrolled in this program and, therefore, do not qualify for some of the benefits listed here. Please contact Human Resources to determine which of the following benefits apply to you.
Genworth Long-Term Care
Long-term Care includes a wide range of supportive, medical, personal and social services for people who need assistance for an extended period of time. It provides help with usual activities of daily living such as dressing and walking, often called custodial care. Needs may arise at any time due to an injury or illness or the affects of the natural aging process. Services can be provided in the form of home care, assisted living facilities, adult day care or nursing facilities. Employees enrolled in the Virginia Sickness and Disability Program (VSDP) receive a $75 daily benefit allowance as part of VSDP. For more information please call Genworth at 1-866-859-6060.
Group Life Insurance
All full-time, A&P Faculty Members who meet the requirements of the Virginia Retirement Service are automatically enrolled in a group life insurance policy. Please contact Human Resources to find out if you qualify. You do not contribute to the cost of the premiums because the State and the University share the premium cost.
The amount of coverage is based on your annual salary rounded to the next highest thousand multiplied by two. This amount is doubled again for an accidental death. You designate a beneficiary for this life insurance coverage when you begin employment, and the University benefits administrator should be notified of any change in beneficiary.
Optional Life Insurance
Additional life insurance to supplement your basic VRS group insurance is also available. Administered by VRS and underwritten by Minnesota Insurance Company, the plan allows you to purchase additional insurance at group rates for you, your spouse, and your children. Rates are based on the employee's age, salary, and coverage option for employee and any covered children. Spousal rates are based on the spouse's age, employee's salary and coverage option. Forms are available in the Benefits Services Center.