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What do I do if I suspect fraud, theft, waste or abuse?

 

According to University Policy 1603 employees are required to immediately notify the Director of Audit and Management Services of circumstances which suggest that a fraudulent transaction has occurred. Fraudulent transactions can include, but are not limited to, the following prohibited acts: 

 

  • misappropriation of cash or funds with falsification of documents;
  • unauthorized use of University property and resources;
  • falsifying entries to payroll and travel records;
  • charging personal purchases to the University;
  • unauthorized use of University employees/time.

 

      

 

Upon notification of a possible fraud, the Director of Audit and Management Services will inform the appropriate Vice President and the President. Audit and Management Services will then complete a review to determine if there is a reasonable possibility that a fraud has occurred. If we conclude that a reasonable possibility of fraud exists, we will prepare a letter for the President's signature reporting the possible fraudulent transaction to the Auditor of Public Accounts and the Department of State Police in accordance with Section 2.1-155.3 of The Code of Virginia. We may also consult with JMU Public Safety. Further investigation of the possible fraud, with the objective of prosecution, is the responsibility of Public Safety, and the appropriate Commonwealth attorney.

In addition, any JMU employee may anonymously report suspicious activities to the State Employee Fraud, Waste and Abuse Hotline (1-800-723-1615), maintained by the Department of the State Internal Auditor (DSIA). Audit and Management Services may be required to investigate these activities and report findings to DSIA.

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