USAGE POLICY AND GUIDELINES

The use of the Leeolou Alumni Center is dependent upon the availability of the facility and will be regulated according to alumni center guidelines.

The Madison Alumni Great Room is reserved by JMU faculty, staff, students (through an advisor) or alumni for functions that advance an alumni relations, development, media relations, parent relations, or public relations effort. On a case-by-case basis, the Madison Alumni Great Room may be reserved for functions outside the mission of the JMU Alumni Association and the Division of University Advancement. A $150 useage fee is required for functions that are deemed to be outside the scope of our mission.

Reservations may submitted on-line, but must also be confirmed by phone Monday through Friday, 8 a.m. to 5 p.m. Persons wanting to schedule an event must complete a Madison Alumni Great Room reservation form. All events scheduled require the approval of the Office of Alumni Relations. To schedule, call JMU Alumni Relations (540-568-6234) at least one week in advance of the event, indicating the date, time and number of guests. Cancellation notice should be given at least four days prior to an event. All functions are scheduled in accordance with the university calendar (e.g., the alumni center is closed when the university is closed.) Events that occur on the weekend or outside of normal business hours must have a sponsor from the University Advancement or JMU Special Events staff. Student organizations wishing to reserve the Great Room must have an official advisor complete the room reservation form.

Seated events can accommodate up to 39 people. Standing events can accommodate up to 75 people. At this time the Leeolou Alumni Center is not staffed for setup or cleanup of rooms. Permanent furniture, which includes tables and chairs, end tables, couches, etc., should not be moved. Food is permitted at functions but must be arranged through JMU Special Events, as the kitchen is not equipped for food preparation. Sit-down dinners are not permitted. Alcoholic beverages, except red wine, are allowed. The sponsor(s) of the events will be responsible for making arrangements with JMU Special Events for food setup and pickup. The person(s) sponsoring the event will be responsible for cleanup. Event hosts may be held responsible for damages. All trash must be bagged and placed in the kitchen area for housekeeping staff to remove. Decorations will be limited to floral arrangements provided by the party sponsoring the event. Tape is not allowed on the walls. Limited A/V equipment is available on site and must be requested in advance.