AIS News

AG&R Goes Paperless! - Wednesday, July 28

JMU Recycling ImageIn line with JMU's directive on Environmental Sustainability, the Office of Advancement Gifts and Records made the switch from printing documents to saving them as PDF files on secure servers. This is a huge step for AG&R which has traditionally been a very heavy producer of printed documentation.

Working with numerous departments around campus, including Payroll Services and the University Foundation, and utilizing strong collaboration within AG&R, the transition has been a smooth and efficient one.

AG&R staff also contribute towards environmental sustainability with the assistance of enthusiastic Housekeeper Lea Foley. Lea has instigated a recycling program where all recyclable items and non-confidential waste paper are separated and sent to recycling services.

Matching Gifts FY 2009/2010 - Monday, July 19

In FY 2010 JMU’s Matching Gift Office partnered with a total of 204 programs, 24 of which were new relationships.  Through the generosity of our donors and their employers, matching gifts totaled $345,025 this year. 

On behalf of the entire JMU community thank you for encouraging corporate matching gifts!  Heidi Findlay - Matching Gifts Manager

Fiscal Year End Closing FY 2009/2010 - Monday, June 28

As we approach June 30, 2010 and the end of Fiscal Year 2009/2010, please bring any gifts, payments, gift in kind, and credit card transactions to Advancement Gifts and Records, 220 University Blvd, Suite 1100, as they are received.

For auditing and accounting purposes, we will record year end gifts in June based on the postmarked date.  Please include the envelope with checks sent to Advancement Gifts and Records.  Online credit card gifts will be recorded based on the transaction date of the web gift. Credit cards received by phone or delivered to Advancement Gifts and Records must be received by 2PM on Wednesday, June 30, 2010 to be included in FY 2009/2010.  Gifts postmarked after July 1, 2010 will be recorded in the new fiscal year.

It is anticipated that all gifts postmarked June 30, 2010 will be recorded by Noon, July 9, 2010 and we will begin the end of year processes switching the system to the new Fiscal Year 2010/2011.  Viking access will be prohibited as we run these processes.  It is anticipated that this will be completed by the end of day on Friday, July 9, 2010.  You will be notified when the process has finished and the Viking system is available for use.

AIS Launches new look site - Tuesday, June 29

The Office of Advancement Information Services today relaunched their website with a brand new look. The site is now in keeping with JMU's new online branding. The six sub sites relating to the other Offices housed within AIS will receive updates in the near future. Revisions to the AIS site include

AIS Attends AASP "Spring Fling" - Monday, May 17

Representatives of AIS attended the Association of Advancement Service Professionals first regional conference at Shenandoah University in Winchester. The one day event featured workshops facilitated by advancement professionals from varying disciplines. Workshops covered the subjects of:

  • Reporting Strategies
  • Events and Donor Relations
  • Gift Processing for small and large shops.
  • Prospect Research Best Practices
  • Best Practices Documentation
  • CASE Management Reporting Strategies
  • Management Needs and Wants






Tuesday, December 28, 2010