Instructions for preparing a Receiving Report

GENERAL PURPOSE

This form is to be used to record the receival of equipment costing $5,000 or more ONLY.

The form is available online as a Word document. This form is designed for entering the needed data directly into the Word document, tab between field, then print.  You can also save it to your drive, if you choose, by doing a File/Save As, then name it what you desire.

SPECIFIC INSTRUCTIONS

Information to be completed on the receiving report:

• Vendor
  Name of the vendor the equipment was purchased from
• Requesting Department
  Department that ordered the equipment
• Rec'd at Dept. by
  Signature of person that received the equipment
• P.O. Number
  PeopleSoft Purchase Order Number
• Date Received
  Date the equipment was received
• Item Description
  Brief description of the equipment
• Quantity
  Total quantity received
• ETF Reference #
  Reference number(s) for this equipment
• Shipment was partial/complete
  Check either partial or complete shipment for this order

After completing the form, it should be sent to Accounts Payable, One Court Square, MSC 5712.