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ETF–Rules and Regulations
•  The equipment must be a Functional Unit:
   –   Equipment should perform a specific function
   –   Must have a useful life of 7 years  (3 years for computers)
   –   Cost of $500 or more
   –   Must remain intact
   –   May be made up of several components to create a system
•  The equipment must be maintained in good working order. If any repairs are needed, the cost is covered with department funds.
•  Freight charges and extended warranties will only be paid by ETF if they are bundled in the total cost of the equipment.
•  Operating/application software (i.e. Windows/Office) may be purchased only as part of a computer system, not as a "stand alone" ETF item.
•  Supplies essential for set-up or to make the equipment functional may be purchased, but no extra supplies. An example of non-allowable supplies would be an extra lamp with a projector, or extra battery with a camcorder.
•  Lost or stolen items must be reported to the Fixed Asset Accountant (Judy Murphy - x82341). According to University policy for lost or stolen items, the item must be replaced with department funds. Someone in Risk Management and someone in Public Safety should be contacted to report stolen items as well.
•  Used equipment generally CAN NOT be purchased. Exceptions must have the approval from SCHEV.
•  ETF equipment can be transferred to administrative functions or other academic areas with the approval of the Fixed Assets Accountant (Judy Murphy)
•  Equipment MAY NOT be transferred to other academic areas or an administrative area without notifying our Fixed Assets Accountant, Judy Murphy.
•  Items that have served their useful life MAY NOT be sent to surplus, dismantled, or disposed of. These items should be stored in the department or transferred to another department. See Fixed Assets website to see when surplus is possible (www.jmu.edu/accountingreporting/fixedassets_schev.shtml).
•  A receiving report needs to be completed ONLY for equipment costing $5,000 or more. Upon completion, forward the form to Accounts Payable, MSC 5712.
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