Q: How long must equipment be held in the department?
A: Equipment purchased by Equipment Trust Fund (ETF) is not owned by the University but is tied to a leasing agreement with SCHEV (The State Council of Higher Education for VA). For this reason equipment must be held until JMU takes possession of the equipment. (see "SCHEV-Equipment Trust Fund" table)
Q: Can I put more than one piece of equipment on a requisition?
A: Yes, but only if the items are identical. You need a reference number for each piece of equipment and should be listed on the requisition. Unlike items require separate requisitions.
Example: 5 computers with the same configuration and 5 printers to create 5 systems.
Q: If I am purchasing a system and some of the components need to be purchased from different vendors, how do I prepare the requisition?
A: Prepare the separate requisitions and note on each requisition the component being purchased is part of a system, using the SAME reference number on all requisitions.
Q: Can I purchase a scanner or printer with my computer?
A: Yes. (It must be understood, the printer and/or scanner must remain with the computer as one system. Also reference in the comments section, the requisition number of the main component on all requisitions.)
Q: Can I purchase equipment that is not on my list of approved reference numbers from SCHEV?
A: You can purchase equipment not on your list under two conditions:
- The university's entire list must be reviewed to determine if we have a reference number for the item you wish to purchase that is NOT being used. If so, the department that owns the reference number must grant permission to transfer the number to your list. Contact Kathy Seal for assistance.
- If a reference number does not exist, you must request a new reference number from the Budget Office by emailing your request to firstname.lastname@example.org. They will contact SCHEV for approval.