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Roles and Responsibilities

The APR process requires collaboration among the various units and offices of the university and individuals from the community. The planning of successful reviews involves shared responsibilities and includes all major stakeholders. The implementation of the findings of the process becomes a matter of mutual accountability.

Division of Academic Affairs

Provost or Provost's Designee

  • Meets with the External Consultants during the on-site review.

  • Sets the APR schedule.
  • Approves changes to the Academic Program Review guidelines.
  • Determines if an external accreditation will substitute for a JMU Degree Granting and Other Academic APR.
  • Approves the academic unit’s formal plan for integrating the APR results.

Vice Provost for Academic Development or Designee

  • Oversees the APR process through the Academic Program Review Coordinator and with the cooperation of the colleges and academic programs.
  • Consults with APR coordinator and dean to determine critical questions and focus of the external review.
  • After the scope of the external review is determined, consults with the appropriate program heads to provide final approval to persons nominated to serve as external consultants.
  • Attends the exit interview conducted by the External Consultants.
  • Reviews the Academic Program Review Checklist for accreditation reviews.
  • May assist the dean of a college in the preparation of a response to the recommendations of the report written by an external accrediting agency.
  • Provides confirmation of new program approval and placement on the APR schedule.

Academic Program Review Coordinator 

  • Maintains APR schedule and notifies departments and academic unit heads of upcoming program reviews.
  • Monitors progress of the APR and enforces deadlines from the Internal Self-Study Report through entry into the JMU-STAR Tool.
  • Provides orientation and consultation to the internal self-study team and external consultants involved in the APR.
  • Develops a schedule for the on-site visit of the External Consultants with the academic unit head, the chair of the Internal Self Study committee and the Executive Secretary in the Office of the Provost.
  • When on-site, informs External Consultants with regard to all logistical details.
  • Contacts the JMU external consultants and unit head to review questions and concerns.
  • Attends meetings with the External Consultants as needed.

Executive Secretary in the Office of Academic Affairs

  • Works closely with the APR Coordinator to inform units and external consultants on all APR activities.
  • Publishes official schedule of APRs after confirmation by the APR Coordinator and Provost.
  • Receives and disseminates, in a timely manner, all reports (i.e., Internal Self-Study Report, Four Year Interim Report, External Review Report, Response to Reports and Provost Approvals) for the Office of the Provost.
  • Provides the schedule for the External Review visit and coordinates non-program personnel to be interviewed (specifically the Provost, Vice Provost for Academic Development, Dean, The Graduate School, as applicable, and CARS).
  • Contacts External Consultants to make arrangements related to travel and lodging.
  • Schedules meeting rooms, meals and transportation for all personnel involved in the external review on-site visit.
  • Handles payments and expenses for External Consultants upon receipt of their report.
  • Maintains electronic library (Sharepoint, etc.) and all archives housed at Carrier Library for APR reports and related documents.

Colleges

Dean

  • Manages and monitors APR schedule for units within the college.
  • Approves changes to the APR schedule in consultation with the Vice Provost for Academic Development and APR Coordinator.
  • Participates in the planning and implementation of internal self-studies.
  • Approves the selection of the APR Internal Self-Study committee.
  • Nominates, in consultation with the AUH, the External Consultants.
  • Identifies questions and focus areas to be addressed in the internal self-study in conjunction with the academic unit head.
  • Reviews and approves the Internal Self-Study Report, Responses to External Report and Interim Reports that are submitted to the Office of the Vice Provost for Academic Development
  • Develops, with the academic unit head and program faculty, a formal plan that describes the implementation of the APR recommendations (may choose to not implement some).
  • Verifies progress in meeting recommendations derived from the APR process through documentation in the JMU-STAR Tool and annual reports.

Academic Unit Head

  • Names the chairperson and members for the APR Internal Self-Study Committee.
  • Nominates, in consultation with the dean and program faculty, the External Consultants.
  • Initiates first contact with External Consultant nominees after final approval to determine their availability.
  • Coordinates the preparation of the Internal Self-Study Report (approximately a three month process).
  • Submits the Internal Self-Study Report to the Provost via the dean. The ISSR is due to Provost April 15 for a fall on-site visit; November 15 for a spring on-site visit.
  • Determines the on-site visit date with the APR Coordinator.
  • Develops the on-site visit itinerary in consultation with the APR Coordinator and the Executive Secretary in the Office of the Provost.
  • Invites faculty, staff and students to the on-site interviews.
  • Confirms on-site itinerary with APR Coordinator and Executive Secretary in the Office of the Provost at least two weeks before the onsite visit
  • Develops, with the dean and program faculty, a formal plan that describes the implementation of the APR recommendations.
  • Incorporates the plan through the JMU-STAR Tool.
  • Communicates progress regarding these recommendations to the dean as part of the annual reports.
  • Prepares and submits the Four Year Interim Report as a stand-alone report with the annual report.

Administrative Program Head for Administrative Areas

  • Names the chairperson and members for the APR Internal Self-Study Committee.
  • Coordinates the preparation of the Internal Self-Study Report.
  • Approves and forwards the self-study to the Provost’s office via the dean.
  • Nominates, in consultation with the appropriate division head and program staff, the External Consultants
  • Initiates first contact with External Consultants nominees after final approval to determine their availability.
  • Determines the on-site visit date with the APR Coordinator.
  • Develops the on-site visit itinerary in consultation with the APR Coordinator and Executive Secretary in the Office of the Provost.
  • Invites faculty, staff and students to the on-site interviews
  • Confirms on-site itinerary with the APR Coordinator and the Executive Secretary in the Office of the Provost at least two weeks before the onsite visit
  • Coordinates the preparation of the Internal Self-Study Report.
  • Approves and forwards the self-study to the Provost’s office.
  • If applicable, reviews and approves the APR Internal Self-Study committee’s response to the external report. Submits the response to the Provost’s office through the appropriate division head.
  • Develops, with appropriate administrators and program staff, a formal plan for integrating the results of the APR.
  • Incorporates the plan through the JMU-STAR Tool.
  • Communicates progress regarding these recommendations to the appropriate administrator as part of the annual reports.
  • Prepares and submits the Four-Year Interim Report as a stand-alone report with the annual report.

If you have questions about the APR process, contact Dr. Jeanne Martino-McAllister.