Four Year Interim Report

If you are completing a Degree Granting and Academic Support APR, you must also complete a Four Year Interim Report.

Stage One:

The academic unit head or designee(s) develops a written Four Year Interim Report (FYIR) addressing issues related to the previous APR. The Four Year Interim Report should be submitted to the Office of the Provost through the dean after approval. The FYIR is due with the department Annual Report in May and should be a stand-alone document.

Stage Two:

The completed Four Year Interim Report is reviewed by representatives chosen by the Vice Provost for Academic Development. After reviewing theFour Year Interim Report, these representatives will recommend further action(s) as needed.

Stage Three:

If further actions are recommended, an external team reviews the documents provided by the university, conducts an on-site visit and submits a written External Interim Report (EIR).

Stage Four:

Within four weeks of receiving the EIR, the academic unit head and program faculty develop an action plan for integrating the results of theFour Year Interim Report. The plan is submitted to the dean for review and input. When approved, it is submitted to the Office of the Provost.

Stage Five:

After approval by the Provost and Vice President for Academic Affairs, the action plan must be added as an objective into theJMU_STAR Tool and reinforced in the program's annual report. Stage Five is an ongoing process, and the results should continue to be included in the annual report until the action plan is completed or other decisions are made in regard to the recommendations.

Outline of Four Year Interim Report

Click here for a Microsoft Word version of the Four Year Interim/Accreditation Mid-Point Report Outline.

The Four Year Interim and Accreditation Mid-Point Evaluation Report should conform to the following outline. This report should be brief and address only the topics listed in the outline. The entire report should not exceed 5 pages. The report is a stand-alone document due with the Department Annual Report.

I. Status of the Program

A. Enrollment Trends

1. Discuss enrollment trends since the APR or accreditation.  Include majors, minors and service courses, using information from your annual reports. Please do not include charts or tables; summarize the enrollment trends (increase, decrease, or holding stable) in paragraph form.
2. Discuss instructional needs related to the trends discussed above (faculty, classroom, support services).

B. Review of Recommendations from the previous APR or Accreditation

1. Based on the action plan created as part of the previous APR or Accreditation report, evaluate the success of the action plan-related objective (from the JMU-STAR Tool).

2. What were the main concerns raised in the previous APR or Accreditation Report?

3. What steps have been taken to address them? How successful have they been?

C. Compare the status of program graduates to those from the previous APR, including:

1. Employment
2. Certification Pass Rate
3. Graduate School

II. Modifications to Strategic Plan

A. Evaluation of current and future needs

1. What are current issues facing the program?
2. What new issues do you anticipate the program to encounter before the next external review?

B. Need for External Review

1. An external review will be held if there are issues of high concern identified by the unit. Four-year interim external reviews will be the exception, not the rule. After discussion with the dean, please state whether: 1) there is a high need for an external review at the four-year interim or 2) there is no need for an external review at this time. If you have indicated there is a high need, please discuss the specific area or areas and provide a justification for each.

2. Review of Additional Areas (Optional)

C. Review of Additional Areas (Optional)

1. The Provost, with input from the supervising vice provost and deans, may select specific areas to address in an external review or full report.

Questions about APR?

If you have questions about the APR process, contact Dr. Jeanne Martino-McAllister.

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