Roles and Responsibilities


The APR process requires collaboration among the various units and offices of the University and individuals from the community. The planning of successful reviews involves shared responsibilities and includes all major stakeholders. Further, the implementation of the findings of the process becomes a matter of mutual accountability.


The Division of Academic Affairs

Provost
Vice Provost for Academic Affairs
Coordinator of Academic Program Review
Executive Secretary in the Office of Academic Affairs


The Colleges

Dean
The Academic Unit Head


THE DIVISION OF ACADEMIC AFFAIRS

Provost

  • Meets with the External Review Team (ERT) during the onsite review.
  • May assist the Dean of a college in the preparation of a response to the recommendations of the report written by the ERT.

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Vice Provost for Academic Affairs

  • Gives final approval to the lists of persons nominated to serve on the ERT.
  • Oversees the APR process through the Academic Program Review Coordinator and with the cooperation of the colleges and academic programs.
  • Attends the exit interview conducted by the External Review Team.
  • Approves the APR six-year schedule and any changes as requested by the Dean and Academic Unit Head of the program.
  • Approves changes to the Academic Program Review Guidelines.

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Coordinator of Academic Program Review

  • Provides orientation and consultation to the self-study teams involved in the APR.
  • Monitors progress of the self-study.
  • Contacts ERT to inform them of honorariums and procedures for travel and lodging.
  • Assists in the development of the itinerary for the on-site visit.
  • Meets with JMU external team members and the program coordinator to review questions and issues raised by External Review Team members before the onsite visit.
  • Provides transportation and escorts the ERT to and from the campus.
  • Attends meetings of the ERT.

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Executive Secretary in the Office of Academic Affairs

  • Develops a schedule for the visit of the ERT, in consultation with the Academic Unit Head and the JMU chairperson of the ERT.
  • Makes copies of the self-study and distributes them to the ERT and other appropriate offices at least one month prior to the visit.
  • Contacts members on the ERT to make arrangements related to travel and lodging.
  • Schedules meeting rooms and meals onsite for the ERT and all persons who will meet with them during the interview process.
  • Prepares copies of the final report of the ERT and distributes them to the appropriate offices and persons.
  • Sends a copy of the program self-study, the External Report and the Action Plan to the Carrier Library to be archived.

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THE COLLEGES

Dean

  • Identifies the programs to be reviewed and sets the schedule for their review in consultation with the Vice Provost for Academic Affairs and Academic Unit Heads.
  • Participates in the planning and implementation of internal self-studies.
  • Approves the selection of the Internal Review Committee and may recommend members for the ERT in conjunction with the Academic Unit Head.
  • Identifies questions and focus areas to be addressed in the review in conjunction with the Academic Unit Head.
  • Reviews and approves the Internal Self-Study that is forwarded to the External Review Team through the Office of the Provost.
  • Reviews the final report and recommendations of the ERT.
  • Is responsible, in conjunction with the Academic Unit Head, for integrating the ERT's recommendations into the Action Plan describing the planning and budgeting process for the college.

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The Academic Unit Head

  • Approves/recommends the chairperson and members for the Internal Self-Study Committee.
  • Approves/nominates, in consultation with the Dean and program faculty, the membership of the ERT using the Criteria for Selection of External Review Team.
  • Submits, for approval, a list of ERT nominees to the Vice Provost for Academic Affairs through the college Dean.
  • Coordinates the preparation of the Internal Self-Study. Approves and forwards the self-study to the Office of Academic Enhancement through the Dean.
  • Monitors implementation of recommendations resulting from the internal self-study and the report of the ERT. Communicates progress regarding these recommendations to the Dean as part of the Annual Report.

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