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Policy 1506
Use of University Property

Date of Current Revision: July 2014
Primary Responsible Officer: Assistant Vice President for Finance

1. PURPOSE

The purpose of this policy is to prohibit employees of the university from using university property for personal or private purposes.

2. AUTHORITY

The Board of Visitors has been authorized by the Commonwealth of Virginia to govern James Madison University. See Code of Virginia section 23-164.6;23-9.2:3. The board has delegated the authority to manage the university to the president.

3. DEFINITIONS

University property:
Any property, equipment, etc. purchased with university funds or owned by the university.

4. APPLICABILITY

This policy applies to all university employees.

5. POLICY

James Madison University prohibits using, borrowing, or removing university property for personal or private purposes.

6. PROCEDURES

This policy is not intended to prevent the use of university property, equipment, furnishings, materials, or supplies for approved academic, professional or university business activities. If it is necessary to remove such property from the campus, it may be done only with the written permission and approval of a director, department head, academic dean, associate/assistant vice president or division head.

In addition, JMU Policy 1603 requires university employees and students to report unauthorized use of university property to Audit and Management Services.  

7. RESPONSIBILITIES

The Assistant Vice President for Finance is responsible for all fixed assets of the university.

The appropriate vice president, dean or department head, associate/assistant vice president is responsible for providing written permission for removal of university property for approved academic, professional or university business activities.

8. SANCTIONS

Sanctions will be commensurate with the severity and/or frequency of the offense and may include termination of employment.

9. EXCLUSIONS

None.

10. INTERPRETATION

Authority to interpret this policy rests with the president, and is generally delegated to the assistant vice president for finance.

Previous Version: March 2011
Approved by the President: May 2002

Index Terms
University property
Property
Use of university property