Personnel Action Request Form (PAR)
Date of Current Revision: May 2006
Responsible Office: Director, Human Resources
- PURPOSE
- AUTHORITY
- DEFINITIONS
- APPLICATION
- POLICY
- PROCEDURES
- I-9: A completed I-9 is required for all new hires or rehires who have been separated from the university for more than one year.
- Personal Information Sheet: A completed personal information sheet is required for all new hires and for any change in personal information.
- PAW: A completed Pay Action Worksheet is required for all classified and wage PAR forms that initiate a pay action. This may include new hires, rehires, pay rate changes, bonuses, etc.
- Transcripts: Transcripts are required for all employees teaching a credited class at JMU and for all Student Teacher Supervisors.
- Criminal Background Check Form: A completed Criminal Background Check form is required for all new hires and for any rehire that has been separated from the University longer than 120 days.
- RESPONSIBILITIES
The department head/director is responsible for determining the availability of funds prior to initiating any personnel action. The employee designated to complete PAR forms is required to ensure that all paperwork is accurately completed and received in Human Resources prior to the effective date of the action or applicable payroll deadline payroll deadline. - SANCTIONS
Non-compliance with this policy may result in an employee not being paid accurately, on time, or at all for a particular pay period.
Sanctions will be commensurate with the severity and/or frequency of the offense and may include termination of employment.
- EXCLUSIONS
PAR forms are not normally required for those who are doing volunteer work for the university.
- INTERPRETATION
The authority to interpret this policy rests with the President, and is generally delegated to the Director of Human Resources.
Because personnel actions often affect pay and always affect employees and supervisors directly, it is important that the process of submitting, recording and tracking information related to these actions be clear and well managed. This policy serves to define the process and assist employees in ensuring accurate transactions.
The university has charged the Human Resources office with coordinating, monitoring and being accountable for the transaction of personnel-related data. Therefore, the Human Resources office has the authority to establish policies related to that responsibility.
I-9:
An I-9 is used to prove eligibility to work in the United States.
New Hire and Personal Information Changes form:
A New Hire and Personal Information Changes form is used to submit personal information (i.e. address, birth date, gender) for all new hires. It is also used when personal information changes for rehires or current employees.
PAR Form:
Personnel Action Request form. The document used to record any employment status or salary-related change such as hire, termination, pay increase, role change, change of working title, etc. It is available at: http://www.jmu.edu/humanresources/management/par.shtml. The PAR Form is not a contract or an offer of a contract.
PAW form:
The Pay Action Worksheet is used to explain pay action requests.
Transcripts:
Transcripts are used to show the award of educational degrees.
This policy applies to all employees of the university.
Personnel actions and status changes are always processed by submitting a completed and approved PAR form to the Human Resources Office. The PAR form must be accompanied by appropriate attachments.
6.1 Approval Signatures
All PAR forms must be signed by a budget authority. If the PAR form is missing this signature, Human Resources will return the paperwork to the department.
All actions funded by grants must be forwarded to Grant Accounting for approval. If the PAR form is missing this signature, Human Resources will forward the paperwork to Grant Accounting.
All actions originating from the division of Academic Affairs must have approval from the division designee before Human Resources will process the request. If the PAR form is missing this signature, Human Resources will forward the paperwork to the Academic Affairs designee.
6.2 Required Documentation
All PAR forms must be accompanied by the appropriate paperwork. If documentation is missing, Human Resources will not send the PAR form to Payroll for processing.
Approved:
May 2002
Linwood H. Rose, President
Index of Terms
PAR Form
Personnel Action